(A) The written request must be addressed to the Buildings Committee at 157 N. Main, Suite 154, Edwardsville, Illinois 62025, and must include the following information:
(1) The name of the individual, organization, corporation, association, society, fraternity, sorority, club or group of whatever kind or nature seeking to use the county building or grounds;
(2) The names and addresses of all officers, leaders and marshals;
(3) The particular location or room requested;
(4) The date requested;
(5) The specific hours requested;
(6) Any acceptable alternative locations or rooms, dates and hours (in the event that conflicting requests are received);
(7) The estimated number of the participants; and
(8) Any equipment to be used or supplied.
(B) A written response from the Buildings Committee approving part or all of the application shall be considered the permit.
(C) In the event that the permit request is denied, the Buildings Committee will mail a written response to the applicant stating the reasons for denying a permit request in whole or in part. Acceptable reasons for denying a permit, in whole or in part, include, but are not limited to, situations in which the intended activity will result in:
(1) A conflict in date, time and location with a previously scheduled activity of a county agency or other applicant;
(2) An unreasonable interference with the movement of persons within the county buildings or on the grounds;
(3) An unreasonable interference with the movement of vehicular traffic in the county parking lots;
(4) An unreasonable interference with some other official county conduct;
(5) The creation of a health and/or safety hazard, not occurring in the area designated by the permit, that will substantially impede the performance of public business to be conducted in the area;
(6) The creation of a health and/or safety hazard, occurring in the area designated by the permit, that will substantially impede the performance of public business to be conducted in the area;
(7) The creation of a health and/or safety hazard that endangers the applicant, participants or other persons; or
(8) A commercial activity.
(D) An applicant denied a permit in whole or in part may modify his or her request to meet the objections and concerns of the Buildings Committee and may resubmit the permit request for additional consideration.
(E) An applicant whose permit request is denied in whole or in part, may appeal the Buildings Committee’s denial to the full County Board. The appeal must be in writing, must state the specific reasons why the Buildings Committee’s decision was incorrect, and must state what relief is sought. The appeal must be submitted at least three days prior to the time of the requested demonstration, to allow the Chairperson sufficient time within which to consider and decide the appeal. This decision must be in writing and must be given at least one day prior to the requested demonstration’s time of starting. The Chairperson’s decision shall be final for the purposes of the Administrative Review Act (735 ILCS 5/3-101 et seq.).
(1993 Code, § 54.11) (Ord. 94-03, passed 3-16-1994)