(A) The City of Madera Municipal Code § 2-2.203(D) designates the Director of Finance of the city as the City Purchasing Agent with the responsibility to supervise and control the disbursement of all monies and the audit of all purchase orders and related invoices and payments. Subject to the direction of the Director of Finance, the duties of the Purchasing Agent may be performed by an authorized representative or be delegated to such city office or position as may be determined by the Director of Finance.
(B) The Purchasing Agent shall have authority to:
(1) Purchase or contract for supplies, equipment and services required by the city in accordance with purchasing procedures prescribed by this Purchasing Ordinance, the Administrative Purchasing Policy, and any requirement as shall be prescribed by state or federal funding agencies;
(2) Negotiate and recommend execution of contracts for the purchase of supplies, equipment, and services at least expense to the city;
(3) Act to procure for the city the needed quality in supplies, equipment, and services at least expense to the city;
(4) Discourage uniform bidding and endeavor to obtain as full and open competition as possible on purchases;
(5) Prepare and recommend to the City Council revisions and amendments to the Purchasing Ordinance;
(6) Prescribe and maintain the forms as are reasonably necessary to the operation of the Purchasing Ordinance and other laws;
(7) Supervise or delegate the inspection of all supplies, equipment and services purchased to ensure conformance with specifications of the product or service;
(8) Maintain a bidders list, vendors catalog file, pre-qualified vendor lists, and records needed for the efficient operation of the Purchasing System; and
(9) Require that all employees verify and ensure purchases are made in accordance with the Purchasing Ordinance and with state or federal funding sources.
(Ord. 996 C.S., passed 12-21-22)