161.12 PAID VACATION LEAVE.

   (a)   Qualifications. It shall be the policy of the City to provide annual vacation leave for its regular full-time employees and pro-rated vacation permanent part-time employees, who qualify as follows:

   (b)   (1)   Entitlement to Vacation Time.

 

Years of Service	Length of Vacation
Less than 1 year continuous service	0 hours
1 year but less than 6 years	80 hours
6 years but less than 11 years	120 hours
11 years but less than 16 years	160 hours
16 years or more	200 hours

      (Ord. 112-2004. Passed 12-9-04.)

      (2)   Completion of one full year following the anniversary date of hire for each full-time employee shall be the basis for computing vacation time. Except as hereafter provided, vacation time earned on an anniversary date may be taken, subject to approvals, any time during the calendar year, before or after that anniversary date. No vacation time can be taken until after one year of continuous service; but if the anniversary date falls in the last quarter of the calendar year, then vacation time may be taken, subject to approvals, anytime in the last quarter. All vacation time must be used within the calendar year earned, and such vacation shall not be cumulative nor shall compensation be paid in lieu of taking vacation, except compensation in lieu of taking vacation may be paid as follows: Such full-time employees who qualify for at least three (3) weeks of vacation shall be permitted to “cash out” one (1) week of that vacation time within the same calendar year. Cash-out requests may only be for an entire 40-hour week, and must be made no later than December 1 of the year in which the employee wishes to cash out the one week of vacation time.

         (Ord. 8-2023. Passed 1-12-23.)

      (3)   Permanent part-time employees shall be entitled to a portion of the above vacation days with pay as provided in Section 161.03 hereof upon completion of continuous part-time service in accordance with the above schedule. Special and contracted employees shall not be entitled to any vacation days with pay.

      (4)   All vacation days must be scheduled and approved by the responsible department head in advance.

   (c)   Split Vacations. Vacations should be taken at one time within the regular vacation period. If vacations must be split, it shall be done only with the permission of the Department Head, or in the case of the Department Head, the Mayor.

   (d)   Accumulation. Vacations are not cumulative and shall not be postponed until the following calendar year unless there have been exceptional circumstances which caused postponement. In such cases, a request for holdover must be made by letter and may be approved by the Department Head and the Mayor. All vacation leave carried over must be taken during the next calendar year.

   (e)   Separation from Service. Upon separation from service, an employee shall be entitled to compensation for any earned but unused vacation leave to his credit at the time of separation. This does not apply to those employees who have less than one year of service.

   (f)   Transfer of Vacation. Employees intending to transfer from one department to another, must use their current and extended vacation leave before the effective date of their transfer, unless the new department head is willing to accept the transfer of vacation leave.

   (g)   Vacation Pay in Case of Death. In case of death of an employee, the approved extended and current vacation leave earned, shall be disbursed in accordance with the schedule in subsection (b) hereof to the employee’s estate or surviving spouse.

   (h)    Planning of Vacations. Vacations should be planned as far in advance as possible so as not to interfere with the efficient operation of the department. In assignment of vacation time, the employee's length of service, workload, work record and the vacation of a working spouse should be considered.

   (i)    Record of Vacation Leave. A record shall be maintained by the Director of Finance with a copy to the Mayor and Department Head for each employee showing days earned, days used, and balance available for vacation leave.

   (j)   Anniversary Date of Service for Vacation Leave Computation; Credit for Prior Service. Employees who qualify for vacation leave under this section are entitled to have their prior full-time service with the State of Ohio or any other political subdivision of the State for the purpose of computing the amount of their vacation leave after one year of employment with the City. The anniversary date of their employment for the purpose of computing the amount of their vacation leave, is the anniversary date of such prior full-time service.

   (EDITOR’S NOTE: 161.12(j) failed as an ordinance but was adopted by motion for current full-time employees on March 8, 2001.)

   Anniversary Date. “Anniversary Date” means the date an employee began full-time or part-time service on or after June 12, 1962. It is not by the type of appointment, whether, provisional, certified or unclassified. Service should be computed from the anniversary date. If an employee is off the payroll for a significant period of time except due to an injury sustained in connection with his employment, (e.g. on injury leave of absence) the following anniversary date should be deferred by an equivalent amount. If an employee resigns and is later reinstated or re-employed, the date of reinstatement or re-employment shall constitute a new anniversary date.

   (k)   Vacation Banking. After fifteen years of service an employee may bank one week of vacation per year. Any employee who currently has more than fifteen years service as of this section will be grandfathered allowing more than one week of accumulation up to nine weeks total. The payment of this banked vacation shall be based on the employee’s retirement rate of pay and is above and beyond any earned but unused vacation leave to his/her credit at the time of retirement. An employee shall give the City six months notice of her/his intention to retire.
(Ord. 112-2004. Passed 12-9-04.)