(A) The Purchasing Department shall incorporate in each invitation to bid and request for proposal as a condition of the bid response the following statement:
"All contractors and vendors must contact the Human Relations Commission - Enforcement for information and assistance on procedures to follow in becoming approved and qualified pursuant to Louisville/Jefferson County Metro Government Ordinances."
(B) The Purchasing Department also shall:
(1) Supply the Commission with a copy of every invitation for bid and every request for proposal together with the bidder information list on or before the date of the initial mailing of the bid or proposal package.
(2) Supply the Commission with the names of each bidder responding to each invitation to bid or request for proposal.
(3) Prior to the awarding of all contracts including price contracts or open-end contracts, leases or agreements, review the current calendar year vendor history and price contract history provided by the Department of Finance to determine whether the contract comes within the purview of this subchapter.
(4) Provide the Commission a monthly report listing all bids or proposals with proposal numbers and the status of each bid or proposal, such as cancellations, rebids, and awarded, and the like. The report shall include the proposal number, date awarded, product or service, company and contract cost for each awarded contract.
(5) Provide the staff of the Commission access to all records relevant to the awarding of contracts, leases or other agreements subject to the provisions of this subchapter upon request. The purpose of such a request shall be to insure the continued compliance by all parties involved in the letting of contracts, leases or other agreements subject to the provisions of this subchapter.
(1994 Jeff. Code, § 39.17) (Jeff. Ord. 16-1987, adopted and effective 7-28-1987; Lou. Metro Am. Ord. No. 214-2005, approved 12-12-2005)