(a) Areas of Responsibilities.
(1) General. The Administrator shall direct and coordinate administration of the Water and Wastewater and Street Departments of the Village of Loudonville in accordance with policies determined by the Mayor and Council.
(2) Supervision received. The Administrator shall work under the general supervision and control of the Mayor and as directed by the Mayor and Council.
(3) Qualifications.
A. Character. The Village Administrator must be of excellent moral character and reputation and be a good manager of resources, a leader of employees, and capable of carrying out the duties and responsibilities of his office. (Ord. 25-2007. Passed 5-21-07.)
B. Residency requirements. The Village Administrator for the Village of Loudonville is permitted to reside outside of the Village of Loudonville. Due to the necessity of the Village Administrator being able to respond to emergencies in the Village of Loudonville, the Village Administrator shall reside within twenty-five (25) miles of the Village of Loudonville unless specifically permitted by the Council of the Village of Loudonville.
(Ord. 47-2010. Passed 8-2-10.)
(4) Bond. Before assuming the position, the Administrator shall qualify for and obtain a fidelity bond in the amount of one hundred thousand dollars ($100,000.00), conditioned upon the faithful performance of his duties, with an insurance corporation satisfactory to Council and licensed to do business in the State of Ohio as surety. Such bond shall be filed with the Village Clerk after being approved by Council. The cost of such bond shall be borne by the Village.
(b) Duties and Responsibilities.
(1) Planning.
A. Develop short term and long range plans to carry out the policies of the departments of the Village assigned to him as his responsibility.
B. Act as a technical advisor to the Mayor and Council.
C. Be responsible for administration of internal practices and procedures consistent with policies set forth by Council.
D. Perform all related duties in planning and budgeting, maintaining organizational efficiency and accomplishing a high quality of service and programs in the departments assigned to him.
E. Attend all Council meetings and any Council Committee where requested by a majority of that Committee or the Mayor.
(2) Financial.
A. Prepare the operational and other budgets for his department for Council and organizational staff.
B. Safeguard the monies and properties of the Village at all times.
C. Assume full responsibility for all charges for services and billings to customers of the water and wastewater departments, also for all other collection in the area of responsibility that relates to his office.
D. Review and analyze variations for the policies and budget and if necessary request action by Council to permit implementing alternate plans.
(3) Staff.
A. Recommend to the Mayor additions to or deletions from departments for which he is responsible.
B. Develop personnel and assure that they are trained for their work.
C. Delegate responsibility and corresponding authority to the lowest level consistent with good operational practice.
D. Counsel and advise employees both in a professional and personal manner.
E. Reviewing rights and welfare of the employees assuring that safety rules and practices are enforced for the protection of the physical, mental and emotional well being of the persons serviced in conformance with all laws and professionally accepted practices.
(4) Operation.
A. Manage and administer, directly or through his staff, the day-to-day affairs of those departments of the Village assigned to him.
B. Make administrative checks as are required to assure the effectiveness and reliability of his organizational system and procedures.
C. Maintain a perpetual inventory of all Village properties, equipment and supplies. Take a physical inventory annually.
D. Responsible for directing and controlling operations of all water, wastewater and street departments.
E. Collect data and follow-up on items pertaining to the Village as requested by Council or Council Members or the Mayor.
(5) Public relations.
A. Maintain a positive public relations program with the citizens of the Village and provide the best possible service to the citizens within budgeting limitations.
B. Be responsible for communications involving citizens complaints and other informational demands as assigned by Mayor or Council in a timely fashion.
(6) Reporting responsibilities. The Village Administrator will be responsible for a monthly report to Council concerning the state of the Village. This report should include any of these applicable areas:
A. Departmental budgets.
B. Short term and long term plans or projects.
C. Information requested by Council.
D. Citizen complaints.
E. Recommended rules and regulations for departments.
F. Recommendations for additions or deletions to Village employees.
(Ord. 25-2007. Passed 5-21-07.)