(a) Authority for Overtime – Compensation for overtime shall be for all hours worked in excess of 40 hours actually worked in a workweek. No employee shall work overtime without prior authorization of the chief administrative officer of the department or a supervisor delegated the responsibility by such officer. All hours worked by FLSA non-exempt employees shall be recorded on their time sheet. FLSA non-exempt employees may not work outside of scheduled working hours, or during unpaid meal periods, without the prior approval of a supervisor consistent with department policy. Failure to secure prior approval may result in discipline. Working and not recording time is similarly prohibited.
(b) Rate of Compensation for Overtime – Overtime compensation for employees who are employed in a class or pay grade (if the class has multiple pay grades) with a first step regular biweekly rate, without bonuses, below the first step regular biweekly rate for the class and pay grade of Senior Personnel Analyst I, Code 9167-1, shall be in time off at the rate of one and one-half (1½) hours for each hour of overtime worked or in cash at one and one-half (1½) times the employee’s regular rate of pay. The method of overtime compensation shall be at the discretion of the employee’s appointing authority.
(c) Compensatory Time Off – Employees may, subject to the discretion of the appointing authority, be permitted to accumulate up to 80 hours of compensatory time off (CTO). Appointing authorities may allow employees to accumulate in excess of 80 hours for a temporary period of time not to exceed an additional fiscal year.
If an employee does not schedule and take CTO prior to the end of the fiscal year in which the overtime was worked, the employee’s appointing authority may: require employees to use CTO hours prior to the end of the fiscal year; require employees to use such time in lieu of vacation (unless the mandatory use of CTO would result in the loss of vacation accumulation) or other leave time; or authorize cash payment. In the event sufficient funds are not available to provide cash compensation for all or a portion of the CTO hours, the employee’s appointing authority may extend the time limit for a period not to exceed an additional fiscal year.
In accordance with FLSA, no employee shall lose CTO. Employees shall be permitted to take CTO for overtime worked upon request unless granting of such time would “unduly disrupt” the operations of the City department. This standard does not apply to non-FLSA overtime (i.e. overtime earned pursuant to this Section that does not meet the FLSA definition of overtime).
Under no circumstances shall compensatory time off (CTO) in excess of 240 hours be accumulated.
(d) Record Keeping – Departments shall furnish the Controller with a detailed record of all overtime worked and accumulated. The Controller shall maintain for each department and employee a record of all overtime paid and accumulated time remaining to be taken off.
SECTION HISTORY
Based on Ord, No. 89,100.
Amended by: Ord. No. 96,561; Ord. No. 120,628; Ord. No. 140,475, Eff. 7-18-70; Ord. No. 141,335, Eff. 12-17-70; Ord. No. 144,498 Eff. 3-19-73; Ord. No. 144,499, Eff. 3-19-73; Ord. No. 151,926, Eff. 2-1-79; Ord. No. 157,893, Eff. 7-30-83; Ord. No. 158,946, Eff. 5-18-84; Ord. No.. 165,022, Eff 7-14-89; Ord. No. 166,708, Eff. 3-1-91; Ord. No. 170,864, Eff. 1-22-96, Oper. 1-22-96; Ord. No. 172,713, Eff. 8-21-99; In Entirety, Ord. No. 175,048, Eff. 1-23-03; Subsec. (a), Ord. No. 181,137, Eff. 4-2-10; Subsec. (b), Ord. No. 182,976, Eff. 4-18-14.