(a) Creation and Administration of the Office of Procurement. There is hereby created within the Office of Administrative and Research Services, also known as the City Administrator's Office (CAO), an Office of Procurement (OOP).
1. Purpose. The purpose of OOP shall be to make recommendations to the City Council and Mayor regarding standards, policies, processes, and technology pertaining to the procurement and contracting activities and operations for all City departments, offices, boards, bureaus, and commissions, as defined by the Los Angeles City Charter and Administrative Code and as permitted by law.
2. Administration. The CAO shall appoint and monitor staff to effectuate the duties and responsibilities specified in Subsection (b).
3. Citywide Cooperation. All City departments, offices, boards, bureaus, and commissions shall comply with OOP's guidance on procurement related issues to the fullest extent practicable consistent with the lawful and necessary conduct of their duties.
(b) Duties and Responsibilities of the Office of Procurement. The duties and responsibilities of OOP shall include, but not be limited to, the following:
1. Creation and implementation of a Citywide procurement strategy, subject to approval by the City Council and Mayor;
2. Procurement of Citywide contracts available for use by other departments and offices;
3. Identification of opportunities for the City to leverage its purchasing power;
4. Reporting to the City Council and Mayor, as requested, on metrics concerning City procurement and contracting activities;
5. Serving as an intermediary between the private sector and the City to address the needs of the business community and evaluation of equal opportunity participation in City contracts;
6. Advising the City Council and Mayor, in conjunction with the Bureau of Contract Administration (BCA), regarding contract compliance provisions in the Los Angeles City Charter and Administrative Code;
7. Developing and formulating guidance on the use of templates for requests for proposals and contracts (including the Standard Provisions for City Contracts, as drafted and released by the Los Angeles City Attorney's Office), as allowed by law and to the extent the use of such templates is reasonably practicable and compatible with the City's interests;
8. Providing Citywide support, training, oversight, and expertise regarding procurement, including competitive bidding and contracting processes;
9. Reviewing and providing recommendations, with support from City departments, offices, boards, bureaus, and commissions, to the City Council and Mayor regarding Citywide subcontracting requirements, ordinances pertaining to contracting and procurement, and other contract compliance requirements;
10. Developing strategies to streamline the vendor payment processes to improve Citywide payment processes, in collaboration with the Controller's Office, and making recommendations to the City Council and Mayor to streamline the vendor payment process;
11. Evaluating and making recommendations to the City Council and Mayor regarding the integration of City procurement systems;
12. Compiling Citywide procurement and contracting data, evaluating effectiveness of procurement related ordinances, policies, programs and procedures concerning such data, and reporting relevant findings and recommendations to the City Council and Mayor; and
13. Assuming additional authority, if directed by the City Council and Mayor, as specified under Section 514 of the Los Angeles City Charter.
SECTION HISTORY
Added by Ord. No. 187,707, Eff. 1-18-23.