(a) Contract Amendments. General Managers and/or Directors may make grant program service provider contract amendments subject to approval by the Mayor of the contracts amendments provided all of the following conditions are satisfied:
(1) A single contract amendment shall not change, i.e. increase or decrease, the contract funding level by an amount of more than twenty-five percent (25%) annually provided however that the cumulative amount of all amendments shall not change the original contract amount by more than fifty percent (50%) of the original amount contracted.
(2) The contract amendment shall not increase or decrease the level of service required in the contract by more or less than the change in the contract funding level dictates.
(3) The contract amendment shall not alter the geographic area served or target populations set forth in the contract, except that this restriction shall not apply to a contract in a grant program where the geographical area is served exclusively by one service provider.
(4) If the contract amendment provides for changes in funding levels and level of service then it shall be in accordance with a policy, procedure and process, approved by the City Council by resolution, for redistribution or reallocation of unexpended grant funds applicable to the specific grant program for which the service provider contract was approved and executed and shall be in accordance with performance criteria contained in the approved policy and procedure.
(5) The Contract amendment shall be in accordance with written policies and procedures established by the Office of Administrative and Research Services, except in the instance where there are very minor changes and changes involving very technical grant matters in accordance with policies and procedures established by the Office of Administrative and Research Services.
(6) The contract amendment shall be subject to the approval of the City Attorney as to form and legality.
A City department or office shall file contract amendments promptly with the City Clerk and Controller.
(b) Contract Budget or Contract Revisions. Subject to the approval of the Mayor, General Managers and/or Directors shall have the authority, with respect to the grants program, to:
(1) Execute minor grant award contract budgetary or contract revisions which do not make substantial changes or modifications to contracts, programs or projects inconsistent with the intent of the Mayor and Council as follows:
A. Adjust the grant award contract amount to increase the grant up to a maximum of $25,000 per each Council approved contract period;
B. Adjust funds between cost categories within contracts up to a maximum of $25,000 per each Council approved contract period provided such reallocation does not alter the scope of service or general level of services or the project configuration specified in the contract or the area or segment of the population to be served. The $25,000 limit is subject to an annual adjustment for inflation based upon the Consumer Price Index published by the U.S. Department of Labor.
C. For purposes of administering the Workforce Investment Act grant, the General Manager of the Los Angeles Community Development Department shall have the authority to negotiate and execute contracts as set forth in the agreement between the Workforce Investment Board and the Chief Local Elected Official.
(2) Execute time extensions to grant award contracts not to exceed one year in accordance with written procedures established by the Office of Administrative and Research Services.
General Managers and/or Directors shall submit progress reports to grantors as required, without need for prior City Council approval.
Execution of the above referenced grant award contract amendments shall be in accordance with written policies and procedures developed by the Office of Administrative and Research Services and requires the written approval of the City Attorney as to form and legality. A City department or office shall file contract amendments promptly with the City Clerk and Controller.
(c) Advance Authorization for Grant Award Acceptance. In conjunction with a grant application, a City department or office, whenever a grant application contains all the elements of a binding commitment upon the City, may submit a request for City Council authorization to subsequently execute the grant award on behalf of the City when the award is offered by the grantor.
Such department or office may proceed upon City Council approval of the application and authorization to subsequently execute the grant award. Execution shall be subject to approval of the City Attorney as to form and legality. The City Clerk shall be notified within 10 days of receipt of grant funding and shall notify the City Council.
SECTION HISTORY
New Sec. 14.8 added by Ord. No. 170,388, Eff. 3-18-95.
Amended by: Subsec. (b)(1)(C), Ord. No. 173,262, Eff. 5-26-00; References and Phrases in Subsecs. (a), (b) and (c), Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00; Subsec. (a)(1), 174,410, Eff. 1-29-02.