(a) Whenever any department, including proprietary department, board or officer, proposes to amend a contract to extend the term of the agreement and the resulting amended contract would be subject to Council approval due to the length of its term, or proposes to replace an existing contractor with a new contractor and the new agreement would be subject to Council approval due to the length of its term, the department, including proprietary department, board or officer, with responsibility for administration of the contract, shall submit a report to the City Council, with a copy to the Director of the Office of Administrative and Research Services, as soon as possible after the department, board or officer, including proprietary department, is aware of the need for a long term contract but in no event less than twelve months prior to expiration of the contract. The report shall include information about the service to be contracted; name of the current contractor; expiration date of the contract; and general description of the plan for renewal or replacement of the contractor, including planned time lines.
(b) Commencing July 1, 2000, the Office of Administrative and Research Services, shall at the beginning of each calendar year, the beginning of each fiscal year, and more often if deemed necessary by the Director of the Office of Administrative and Research Services, compile a listing of all reports received from each department, board or officer, on long term contracts covered by this ordinance which will be subject to renewal during the ensuing calendar year, and provide it to the City Council.
SECTION HISTORY
Article and Section Added by Ord. No. 173,178, Eff. 5-14-00.