The Town Council has determined it necessary to establish an advisory board to assist with overseeing the operation and business of the Town's Storm Water Management and its Street and Water Departments, and, therefore, establishes a Board of Public Works and Safety.
(A) Composition of the Board. The Public Works and Safety Advisory Board shall be organized and serve subject to the following provisions:
(1) A Town Council member appointed as a liaison or the Town Administrator, the Street Department Superintendent, and the Water Department Superintendent shall serve as non-voting members of the Board as long as each serves in such role. The Town Council liaison or Town Administrator shall serve as the chairperson of the Board.
(2) (a) Beginning in January, 2023, the Board shall be re-organized and initially consist of seven citizen members appointed by the Town Council. In an effort to avoid a complete turnover of the Board and to ensure some degree of stability with regard to the makeup of the Board, the initial appointments shall be subject to the following staggered terms and term limits:
1. Two Class A Members will serve two consecutive terms, with the second term expiring on December 31, 2030;
2. Two Class B Members will serve two consecutive terms, with the second term expiring on December 31, 2031; and
3. Three Class C Members will serve two consecutive terms, with the second term expiring on December 31, 2032.
(b) Class designation shall be determined by a lottery drawing amongst the initial appointees.
(c) After these initial terms, the Board shall consist of at least five but no more than seven members with citizen Board members serving four-year terms or the remaining term of an outgoing member subject to applicable term limits provided under the Town Code. The Town Council's intention is to eventually have the Board membership reduced to five members as a result of the expiration of a member's second term and/or voluntary resignations, whichever occurs first.
(d) This section shall govern any discrepancy with other provisions of the Town Code.
(B) Duties. The duties of the Public Works and Safety Advisory Board shall be as follows:
(1) Receive information regarding the operations and business of the Storm Water Management, Street, and Water Departments and make recommendations to the Town Council to assist with the prudent and efficient management of these departments;
(2) Present monthly financial reports to the Town Council for consideration and approval;
(3) Establish rules and regulations for the government of the Advisory Board, subject to the approval of the Town Council; and
(4) Hold regularly meetings at such times and upon proper notice as may be required pursuant to the duties enumerated above and in accordance with applicable law, but in no event shall this Advisory Board meet less than quarterly.
(Ord. 2022-08, passed 7-11-22; Am. Ord. 2022-17, passed 12-27-22)