The purchasing agent shall administer the purchasing system provided by this chapter. By virtue of the statutes provided in this chapter and by other applicable laws, the purchasing agent shall perform the duties and have powers concerning purchasing matters as follows:
A. Administer and maintain the purchasing system according to the rules and regulations established or authorized by this chapter and other ordinances;
B. Recommend to the mayor and council additional rules and regulations or changes from time to time that the purchasing agent considers desirable, and to interpret, with legal advice, the provisions of this chapter and applicable statutes;
C. Negotiate and recommend execution of contracts for the purchase of supplies, materials, equipment, or contractual services after consultation with department directors, division managers and other responsible city agents;
D. Seek to obtain as full and open competition as possible either by bidding or negotiation on all city purchases;
E. Keep informed of current developments in the field of purchasing, i.e., prices, market conditions, new products, etc.;
F. Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and other rules and regulations;
G. Supervise the inspection of all city purchased equipment to assure conformance with specifications;
H. Maintain a bidders' list, vendors' catalog file and other records needed for the efficient operation of the purchasing system;
I. Supervise the maintenance of the inventory system.
(Ord. 14-28, 2014)