(A) The clerk shall prepare an agenda, or schedule of matters to be brought before council.
(B) Any persons, group, or delegation wishing to appear before council shall direct a letter to the clerk in such time that he will receive it, but not less than 24 hours before the time of the council meeting. The letter should clearly state the purpose of the appearance, and the approximate number who will appear in the group.
(C) Chairmen of committees who are to report at the next meeting shall furnish the clerk a written copy of the report to be made, at least 24 hours before the time of the next meeting. The clerk shall also be notified of ordinances and resolutions to be presented, and any member of council who wishes to bring a matter before the body, other than a committee report, should likewise notify the clerk of the nature of the matter.
('59 Code, § 111.10)