The office of City Clerk is created and established pursuant to Government Code section 40801 et seq. Any bond necessary for the performance of the City Clerk's duties shall be paid by the City if executed by a surety company duly authorized to do business within the State of California. The surety bond for the City Clerk shall also include and encompass activities by any Deputy City Clerk appointed by the City Clerk. The City Clerk shall have only those responsibilities as provided within this Section and the principal functions of the City Clerk shall be to:
(A) Attend all regular meetings of the City Council except when excused by the governing state law, opinions and/or regulations, and be responsible for the timely recording and maintaining of a record of all the actions of the City Council;
(B) Keep all ordinances and resolutions of the City Council in such a manner that the information contained therein will be readily accessible and open to the public. The City Clerk shall attest to each resolution and ordinance adopted by the City Council and, as to ordinances requiring publication, that the ordinance has been published or posted in accordance with law;
(C) Prepare requirements, schedule and maintain all records of the Council and of the office of the City Clerk, and prepare the records retention schedule for City departments in such manner that the information contained therein will be readily accessible and open to the public pursuant to the California Public Records Act, Government Code Section 7920.000 et seq., until such time as any of the records may be destroyed or reproduced and the original destroyed, in accordance with State law;
(D) Serve as the official custodian of all City records;
(E) Receive, organize, prepare and reply to requests regulated by the California Public Records Act;
(F) Serve as custodian of the seal of the City;
(G) Prepare the City Council agendas, in conjunction with and under the direction of the City Manager;
(H) Perform the duties prescribed by the Elections Code in conducting municipal elections;
(I) Perform the duties imposed upon city clerks by the California Political Reform Act;
(J) Be responsible for the maintenance and distribution of the City's Municipal Code;
(K) Receive and forward to appropriate departments all claims filed against the City and its officers, agents or employees, pursuant to the provisions of the Tort Claims Act, Government Code Section 900 et seq.;
(L) Administer all official oaths of office;
(M) Certify all official records of the City;
(N) Display decorum and conduct befitting a holder of a public office; work cooperatively and positively with employees, managers, commissioners and members of the public; maintain exceptional customer service at all times;
(O) The City Clerk shall appoint a Deputy City Clerk upon agreement with the City Manager; and
(P) Perform such other duties as assigned.
(Ord. 652, passed 12-9-2023)