(A) Any department head is authorized to spend a sum up to $500 without City Council approval.
(B) The City Administrator, and any department head with the approval of the City Administrator, is authorized to spend up to $1,000 without City Council approval.
(C) Any Alderman is authorized to spend up to $1,000 without City Council approval.
(D) The City Administrator, or a department head with the approval of the City Administrator and an Alderman or Mayor, may authorize expenditures of up to $1,500 without City Council approval.
(E) The Mayor and 3 Aldermen may authorize expenditures up to $3,000 without prior City Council approval.
(F) Any expenditure over $1,000, but under $3,000, must have 3-telephone price quotes attached. Items that can only be obtained from a sole source supplier are not subject to this requirement.
(G) Expenditures over $3,000, but under $20,000, must have 3-written price quotes attached. Items that can only be obtained from a sole source supplier are not subject to this requirement.
(H) There is hereby established a Petty Cash Fund to be located in the Mayor and City Administrator’s office, in the sum of $400. The Petty Cash Fund shall never be in an amount in excess of $400, and shall be replenished on a monthly basis to add to the Petty Cash Fund so that it shall, on a monthly basis, be reinstated to a maximum sum of $400. The sums taken from the Petty Cash Fund shall be accounted for by itemization.
(I) Any expenditure over $20,000 must comply with the competitive bid process of the Illinois Compiled Statutes.
(J) Purchase orders to be used only when requested by vendor.
(1983 Code, § 2-210) (Ord. 2847, passed 9-9-1999; Am. Ord. 3139, passed 3-7-2006; Am. Ord. 3326, passed 9-6-2011)