(A) Availability of records. A requester may have access to village records during all regular office hours at the Village Hall. If a record is occasionally taken to a location other than the Village Hall, the record shall be made available for inspection at the Village Hall upon one business day’s notice.
(B) Making a request. A request to inspect or copy a record shall be made to the Village Clerk. A request shall be deemed sufficient if it reasonably describes the requested record or the information requested. However, a request for a record without a reasonable limitation as to subject matter or length of time represented by the record does not constitute a sufficient request. A request shall be made in writing.
(C) Filling a request. The Village Clerk shall, as soon as practicable and without delay, either fill the request or notify the person making the request of the custodian’s determination to deny the request in whole or in part and the reasons therefor. If the Clerk determines that a written request is so general as to be unduly time-consuming, the party making the request may first be required to itemize his or her request in a manner which would permit reasonable compliance.
(D) Denial of a request. If a request is made orally, the Clerk may deny it orally unless a demand for a written statement of the reasons for denying the request is made by the requester within five business days of the oral denial. If a written request is denied in whole or in part, a written statement of the reasons for denying the request shall be given to the requester. Every written denial or a request shall inform the requester that where a request is made in writing, the denial is subject to review upon petition for a writ of mandamus in accordance with Wis. Stats. § 19.37(1), or upon application to the Attorney General or the Iowa County District Attorney.
(E) Restriction in inspection. Notwithstanding § 37.05(A), (B) and (G), the custodian may require supervision during inspection or may impose other reasonable restrictions on the manner of access to an original record if the record is irreplaceable or easily damaged.
(Ord. 38-07, passed - -07)