(A) Amount. The following fees shall be charged by the Village Clerk or other village authority for copying or locating village records:
Photocopying | as from time to time established by Village Board resolution but not exceeding actual, necessary, and direct costs of reproduction |
Photographing and photographic processing of record in form which does not permit copying | actual, necessary and direct cost |
Transcribing any tape recording whenever a transcript has not been and would not ordinarily be prepared but for the request | actual, necessary and direct cost |
Reproducing any film, computer printouts, and audio or video recordings | actual, necessary and direct cost |
Mailing or shipping of any copy, photograph, transcript or duplicate record to a requester | no charge under $1; actual, necessary and direct cost of mailing or shipping if over $1 |
Locating a record | as from time to time established by Village Board resolution; actual cost if exceeds $50, in which case the actual, necessary, and direct cost of location shall be determined by the Village Treasurer and collected by the custodian and charged to the requester |
(B) Prepayment. The Treasurer may require prepayment by a requester of any fee or fees imposed under this section if the total amount exceeds $5.
(C) Exceptions. No fee shall be charged for copying or locating a public record in the following instances:
(1) Elected and appointed officials of the village shall not be required to pay for copies of records reasonably required for the proper performance of their official duties; or
(2) An authority may provide copies of a record without charge or at a reduced charge where he or she determines that waiver or reduction of the fee is in the public interest.
(Ord. 38-07, passed - -07)