For the purpose of this chapter only, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
AUTHORITY. Any of the following having custody of a village record: a village office, elected or appointed official, agency, board, commission, committee, department or public body corporate and politic created by constitution, law, ordinance, rule or order; or a formally constituted subunit of any of the foregoing. AUTHORITIES include but are not limited to the Village Clerk/Treasurer, who shall also have custody of the records of the Village Board, the Police Chief, the Director of Public Works, the Assessor, the Building Inspector, the Attorney, and such other authorities as may be established or created from time to time unless at the time of their establishment or creation some other custodian is expressly designated.
CUSTODIAN. Means authority.
RECORD. Any material on which written, drawn, printed, spoken, electronic mail or electronic messages, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, which has been created or is being kept by an authority. RECORD includes but is not limited to handwritten, typed or printed pages, maps, charts, photographs, films, recordings, tapes (including computer tapes), electronic mail or electronic messages and computer printouts. RECORD does not include drafts, notes, preliminary computations and like materials prepared of a person for whom the originator is working unless and until such materials are submitted to any authority for its review, consideration or action; materials which are purely the personal property of the custodian and have no relation to his or her office; materials to which access is limited by copyright, patent or bequest; and published materials in the possession of an authority other than a public library which are available for sale, or which are available for inspection at a public library.
REQUESTER. Any person who requests inspection or copies of a record.
(Ord. 38-07, passed - -07)