(A) Illness or death. Serious illness, disability, or death in the immediate family shall entitle an employee to receive pay for reasonable absence not to exceed three days and/or 12 weeks without pay upon approval of the Village Manager.
(B) Jury duty. Leave for jury duty and related public services where such are in the best interest of both the public and the employee may be approved by the Village Manager with full pay, less any compensation that the employee receives for performance of such duty or service, provided the employee promptly returns to work when excused temporarily or permanently from the jury duty or public service.
(C) Vacation. Each full-time employee, including full-time hourly rate employees, after service of one year with the village, shall have earned and will be due upon the attainment of the first year of employment, and annually thereafter, 80 hours of vacation leave with full pay. One year of service shall be computed from start date to anniversary date which would be one calendar year.
(1) A full-time employee with eight or more years of service with the village shall have earned and is entitled to 120 hours of vacation leave with full pay. A full-time employee with 15 or more years of service with the village shall have earned and is entitled to 160 hours of vacation leave with full pay. A full-time employee with 22 years of service with the village shall have earned and is entitled to 200 hours of vacation leave with full pay.
(2) Such vacation leave shall accrue to the employee at the rate of three and one-tenth hours each bi-weekly period for those entitled to 80 hours per year; four and six tenths each bi-weekly period for those entitled to 120 hours per year; six and two-tenths hours each bi-weekly period for those entitled to 160 hours per year and seven and seven-tenths hours each bi-weekly period for those entitled to 200 hours per year.
(3) Vacation leave shall be taken in full shift or tour increments unless an increment of less than a full shift or tour is approved by the department head.
(a) An employee reaching his first anniversary date of employment with the Village shall be required to schedule and use the vacation leave earned at the first anniversary date within six months after the first anniversary date. The Village Manager, in the event of hardship, may extend this period for a time not to exceed six months.
(b) Vacation leave earned at each subsequent anniversary date shall be scheduled and used during the calendar year in which it is credited to the employee; it is not cumulative. The Village Manager, in the event of hardship, may approve vacation leave being carried into the next calendar year. An employee off on sick leave may use earned vacation time in lieu of earned sick leave. Otherwise, vacation time earned but not used in the calendar year earned shall be forfeited, unless the Village Manager has determined that due to hardship earned vacation may be carried over to the next year. An employee on leave status who is being paid 100% of base salary shall not earn or be paid for vacation for the period of leave. Vacation time earned prior to going on leave status shall be forfeited if not used by the end of the calendar year unless the Village Manager has granted him an extension pursuant to division (3)(a) or (b) above.
(c) Vacation leave must be scheduled with the approval of the employee's department head.
(d) An employee who resigns without giving at least 14 days prior written notice will forfeit on the date of resignation any earned and unused vacation leave, or pay in lieu thereof, at the discretion of the Village Manager.
(e) At the date of the separation from Village service, the Finance Director shall pro-rate the vacation earned to the date of termination. If the employee has earned and unused vacation leave, the hours of earned vacation leave not used times the employee's hourly rate shall be paid to the employee in the final paycheck. In case of death of an employee, such unused vacation leave shall be paid on the basis of his or her last base rate of pay at the rate of one hour for every four hours of accumulated sick leave in accordance with Ohio R.C. § 2113.04, or to his or her estate.
(f) Upon retirement, an employee shall be paid for any unused vacation pay at the next regular pay date following retirement.
(D) Sick leave.
(1) Regular full-time employees will accrue sick leave benefits at the rate of four and six-tenths hours with pay for each completed 80 hours of service. Employees may use sick leave, upon approval of the department head or Village Manager, for absence due to personal illness, pregnancy, injury, exposure to contagious disease which could be transmitted to other employees, and for illness, injury, or death in the employee's immediate family.
(2) Unused sick leave shall accumulate without limit. When sick leave is used it shall be deducted from the employee's credit on the basis of one hour for every one hour of absence from previously scheduled work. An employee is required to present a medical excuse from a licensed doctor after using more than three consecutive days of sick leave. The previously accumulated sick leave of an employee who has been separated from the public service shall be placed to his or her credit upon his or her re-employment in the public service, provided that such re-employment takes place within ten years of the date on which the employee was last terminated from service. An employee who transfers from a public agency to employment in the village shall be credited with the unused balance of his or her accumulated sick leave up to the maximum of 1,500 hours.
(3) No sick leave is payable upon separation.
(4) Any sick leave accrued prior to the effective date of this section shall remain as a credit for an employee, and, upon separation from employment, the account balance shall be disbursed to the employee in the same manner prior to the effective date of this section. Provided, however, that an employee must use said accrued sick leave before using any sick leave accrued after the effective date of this section.
(E) Reasonable leaves. Reasonable leaves with pay may be authorized by the Village Manager for official meetings, training and professional development found to be in the best interest of the village.
(1995 Code, § 37.13) (Ord. 75-53, passed 6-9-1975; Am. Ord. 96-O-31, passed 10-15-1996; Am. Ord. 2003-O-14, passed 2-10-2003; Am. Ord. 2010-O-2, passed 4-26-2010; Am. Ord. 2023-O-3, passed 10-23-2023)