The City Auditor is hereby authorized to issue his or her warrant, upon receipt of a proper voucher therefor, to reimburse the Mayor, the City Auditor, the Director of Law, the President of Council, the Director of Administrative Coordination, the members of Council, the Director of Public Works, the Director of Utilities, the Finance Director, the Director of Community Development, the Deputy Director I of Public Works, the Deputy Director II of Public Works, the Chief of Police, the Fire Chief, the Deputy Director of Utilities and the Human Resources Director, for expenditures of their personal funds. Such warrant shall be in an amount not exceeding one hundred dollars ($100.00) per day on each occasion for work which is for the sole benefit of the City. Each expenditure by Council members shall be approved by the President of Council, all other expenditures shall be approved by the Mayor, and all expenditures herein shall be subject to the same procedures that govern all City expenditures. Reimbursement of expenditures in excess of one hundred dollars ($100.00) per day may be made, subject to the approvals and procedures described above, if such reimbursement is also authorized by a duly adopted motion of Council.
The expenditures to be reimbursed are limited to the purchase of hospitality items for individuals and groups (e.g. the purchase of coffee, pastries, meals or refreshments); for recognition items for employees, citizens or visitors (e.g. service awards, token retirement gifts, flowers, trophies or plaques); for convening, attending and conducting meetings (e.g. rental costs for facilities or equipment, material costs, fees for trainers or speakers); for attending dinners or events; or for obtaining such other amenities or services as the Mayor and/or President of Council determines to be necessary and proper to perform a function or to exercise a power specially conferred by Charter or by statute or implied therefrom.
(Ord. 27-93. Passed 2-22-93.)