(A) Established. There is hereby established a fixed asset capitalization policy for the city which policy shall read and provide as follows.
(B) Definitions. For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
CAPITAL ASSETS.
(a) Land, infrastructure, buildings, improvements other than buildings, machinery and equipment, construction in progress. All land will be capitalized but not depreciated. All items with a useful life of more than one year, and having a unit cost of $5,000 or more shall be capitalized (including acquisitions by lease-purchase agreements or donated items). A capital asset meeting the criteria will be reported and depreciated in the government-wide financial statements.
(b) Assets that are not capitalized (items having a unit cost of less than $5,000) are expensed in the year of acquisition. Exceptions are:
1. Items costing less than the above-described limits which are permanently installed as a part of the cost of original construction or installation of a larger building or equipment unit will be included in the cost of the larger unit;
2. Modular equipment added subsequent to original equipment construction of a larger building or equipment unit which may be put together to form larger units costing more than the prescribed limits will be charged to capital assets even though the cost of individual items are less than such limits; and
3. Cabinets, shelving bookcases, and similar items added subsequent to original construction, which are custom-made for a specific place and adaptable elsewhere will be capitalized.
(c) Note: purchases made using grant funds must comply with grant requirements or the above procedures, whichever is most restrictive.
CAPITAL OUTLAYS. Expenditures which benefit both the current and future fiscal periods. This includes costs of acquiring land or structures, construction or improvement of buildings, structures or other fixed assets; infrastructure, machinery and equipment having an appreciable and calculable period of usefulness. These are expenditures resulting in the acquisition of or addition to the city’s general fixed assets. Accounting for costs of city-owned land, infrastructures, buildings, machinery and equipment, as well as construction in progress; acquiring land, and infrastructures as well as installings or structures construction or improvement of buildings, adding improvements other than buildings, other capital assets; and machinery and equipment purchases having an appreciable and calculable period of usefulness. These are expenditures resulting in the acquisition of or addition to the city’s capital assets. To meet the Indiana State Board of Accounts requirements as of fixed asset reports for 2021 all items will have life expectancies established with depreciated values on an annual basis with the exception of land which is never depreciated. Documentation of costing sources: architects, engineering firms, project managers, and construction companies, life expectancy tables, cost indexes and other means for establishing known or estimated historical costs will be provided.
ENTERPRISE FUNDS. Those funds used to account for operations that:
(a) Are financed and operated in a manner similar to private business enterprise where the intent of the City Council is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or
(b) Where the City Council has decided that periodic determination of revenues earned, expenses incurred, and/or income is appropriate for capital maintenance, public policy, management control, accountability and other purposes.
(c) The Enterprise Fund of the city shall include the municipally-owned water and wastewater utilities. Operation of the utilities shall require Enterprise Fund accounting and reporting.
FIXED ASSETS. Tangible assets of a durable nature employed in the operating of activities of the city and are relatively permanent and are needed for the production and sale of goods or services are termed property, plant and equipment or fixed assets.
HISTORICAL COST. The cash equivalent price exchanged for goods or services at the date of acquisition. Land, buildings, equipment and most inventories are common examples of items recognized under the historical cost attribute.
TANGIBLE ASSETS. Assets that can be observed by one or more of the physical senses. These assets may be seen and touched and, in some environments, heard and smelled.
(Ord. 829-2013, passed 2-11-2013; Ord. 988-2023, passed 4-24-2023)