The Highway Commissioner is authorized to let contracts, employ labor, and purchase material and equipment for the construction, maintenance and repair of roads within the Township Road District as provided by, and subject to the limitations of article 6 of the Illinois Highway Code and other applicable provisions of state law.
A. District Clerk: The town clerk, as ex officio district clerk of the township road district, shall place advertisements for all highway bids and shall be present when such bids are opened. The clerk shall also countersign and keep a complete record of all warrants issued by the highway commissioner for budgeted road district purposes.
B. District Treasurer: The Supervisor, as ex officio District Treasurer, shall pay district monies in payment of the Highway Commissioner’s contracts upon warrant of the Highway Commissioner provided the warrant is countersigned by the Town Clerk.
C. The District Treasurer shall present, within thirty (30) days of the end of each fiscal year, a sworn itemized statement of receipts and disbursements of the district during the fiscal year just ended .
D. Lowest Bidder: Except for professional services, and in the case of emergencies, when contracts for the cost of construction, materials, supplies, machinery or equipment exceed twenty thousand dollars ($20,000.00), said contracts shall be let to the lowest responsible bidder after advertising for bids at least once, and at least ten (10) days prior to the time set for the opening of such bids. For purposes of this subsection, “new machinery or equipment” is defined as that which has been previously untitled or that which shows fewer than two hundred (200) hours on its operating clock and that is accompanied by a new equipment manufacturer’s warranty. (1992 Code; amd. Ord. TO-2014-1, 3-11-2014; Ord. HO-2022-3, 4-12-2022; Ord. TO 2022-12, 8-9-2022)