A. Office Created; Supervisor Serve As: There is hereby established the office of Superintendent, combined waterworks and sewerage system of the Town who shall be the Supervisor of the Town.
B. Surety Bond: The Superintendent shall post a separate corporate surety bond with the Board in the sum of twenty five thousand dollars ($25,000.00) conditioned upon faithful performance of the Superintendent’s duties as custodian of all funds derived from the issuance and sale of bonds and of all income and revenue derived from the operation of the combined system.
C. Duties: The Superintendent shall:
1. Generally: Have general supervision of the combined system subject to the supervision and direction of the Board and shall bill and collect the charges for use thereof and shall duly disburse said monies and duly account therefor on a monthly, quarterly and fiscal yearly basis in the manner provided in the Bond Ordinance.
2. Supervise Combined System: Subject to the supervision and direction of the Board, have the general direction and control of the combined system and shall see that the object and purposes thereof are carried out, and that the combined system is conducted on an economical, businesslike basis, and for this purpose, it shall be the duty of the Superintendent and all of the officers, employees and servants of the combined system to enforce all the provisions of this Title and to observe, obey and carry out the orders and directions of the Board, and it shall be the further duty of the Superintendent to see that such orders and directions are faithfully observed, carried out and obeyed. The Superintendent shall, when requested by the Board, report upon the condition of the combined system and the affairs thereof, and all matters and things relating thereto.
3. Reports:
a. Monthly Reports: Each month, prepare or cause to be prepared, a full and complete report of all the claims, salaries and expenses incurred by the combined system in the discharge of its duties, which said report shall be signed by the Superintendent and submitted to the Board at regularly convened meetings. No money shall be paid out from funds of the combined system except upon an order signed by the Supervisor and Town Clerk and approved by the Board, and each such order shall specify the purpose for which it is to be paid, and there shall be endorsed thereon the name of the particular account out of which it is payable.
b. Quarterly Reports: Make quarterly written reports to the Board showing the amount of sewer and water bills issued to consumers, gross collections, cost of water and cost of distribution thereof, including all salaries, fees, maintenance charges and other expenses. (Ord. SW-O-89-1, 8-8-1989)
c. Annual Audit: Present to the Board on or before April 1 in each year, a complete and detailed written report of audit by public accountants of all transactions, revenues, cost of repairs, maintenance, condition and management of the combined system for the preceding fiscal year, including the following: (Ord. SW-O-89-1, 8-8-1989; amd. Ord. TO-94-7, 8-9-1994)
(1) A statement in detail of the income and expenditures of the combined system for such fiscal year.
(2) A balance sheet as of the end of such fiscal year.
(3) A list of all the insurance policies in force at the end of the fiscal year, setting out as to each policy the amount of the policy, the risks covered, the name of the insured and the expiration date of the policy.
(4) The number of properties connected with the combined system at the end of the fiscal year and the number of meters in operation.
(5) A statement showing the total number of gallons of water purchased and the total number of gallons of water sold to users during the year.
(6) An accountant’s comment regarding the manner in which the combined system has carried out the requirements of this title and all ordinances governing the operation and control of the combined system, including, in particular, the requirements set forth in section 10 of the bond ordinance. (Ord. SW-O-89-1, 8-8-1989)
4. Annual Review Of Water And Sewer Charges: At least once a year, and no later than April 1 in each year, present to the board a written review of the water and sewer service charges. Based on this review, the superintendent shall recommend that the board revise the water and sewer service charge system, if necessary, to accomplish the following: (Ord. SW-O-89-1, 8-8-1989; amd. Ord. TO-94-7, 8-9-1994)
a. Maintain a proportionate distribution of operation and maintenance expenses among water users based on the volume of water used and the type of customer or nature of service provided;
b. Maintain a proportionate distribution of operation and maintenance expenses among sewer users based on the wastewater volume and pollutant loadings discharged by the users;
c. Generate sufficient revenues to pay the operation and maintenance expenses of the combined system and to meet all funding requirements of the bond ordinances; and
d. Apply revenues collected from a class of users to the operation and maintenance expenses attributable to that class of users for the year.
5. Annual Notification: Following the annual review of sewer and water charges, notify the users of the existing rates for sewer and water service. The notification shall show what portion of the rates is attributable to the operation and maintenance costs and debt service costs of the wastewater treatment facilities and the water facilities. The notification shall be made in conjunction with a regular bill for service.
6. Records Kept:
a. Records For Combined System: Keep, or cause to be kept, full and complete books of account, showing the exact condition of the financial affairs of the combined system and for such purpose, establish a complete and comprehensive system of bookkeeping, which system shall show how much water each piece of property consumes and the amount charged therefor and the charge made for the use and service of the sanitary sewer. The superintendent shall also cause to be made a complete and correct map or profile of all sewer and water mains now or hereafter laid, showing their locations, connections, valves, hydrants, shutoff, etc., and all such books of accounts, maps and profiles shall be open at all times for the inspection of the members of the board. It shall be the duty of the superintendent, at the time each connection to the combined system is made, as herein provided, to enter into a book provided for that purpose a record of such connection showing the size of the connection, the size of the water meter and the amount of each and all fees and charges collected.
b. Records For Sewer System: Maintain records regarding wastewater flows and loadings, costs of the wastewater treatment facilities, sampling programs and other information which is necessary to document compliance with 40 CFR 35, subparagraph E of the clean water act. The Illinois environmental protection agency or its authorized representative shall have access to any books, documents, papers and records of the town which are applicable to the town system of user charges or industrial cost recovery for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of the special and general conditions to any state grant, federal regulations and conditions of any federal grant.
7. Form Of Bills: Subject to the approval of the board of town trustees, prepare suitable forms for combined sewer and water bills and containing such information concerning the rules, regulations, ordinances and sewer and water rates pertaining to the combined system as required by this title and as the Superintendent may otherwise deem advisable.
8. Billings And Collections: Prepare and send out bills to all users of the combined system and collect the same as often as they shall become due. The Superintendent shall collect all monies due the combined system for tapping the sewer and water mains thereof and shall keep a just and true account of all of the Superintendent’s collections in books kept for that purpose, which books shall be open at all times to any member of the board of town trustees or committee thereof. The Superintendent shall keep a true record of all approved connections made to the combined systems and of all fees received by the Superintendent therefor.
9. Employees: Submit to the board of town trustees the Superintendent’s recommendations as to the employees necessary to be employed in and about the combined system, and the board of town trustees shall then provide such employees as it shall deem necessary at a compensation to be fixed by the said board. (Ord. SWO-89-1, 8-8-1989; amd. Ord. SWO-2022-1, 2-8-2022; Ord. TO-2022-13, 9-13-2022)