(A) Where the probable amount of a contract for goods, material, labor and the like are likely to exceed $75,000, the department requesting to purchase goods, material, labor and the like will submit a request for legal advertisement to the City Manager. The City Manager will cause a legal advertisement to be placed in the following manner:
(1) Notice shall be published once a week for not less than two consecutive weeks preceding the day of the opening of bids in a newspaper of general circulation within the county for any purchase, lease, lease with option or agreement to purchase, or construction contract in excess of $75,000. The City Manager may also cause notice to be inserted in trade papers or other publications designated by it or to be distributed by electronic means, including posting the notice on the City of Lebanon's internet site on the world-wide web. If the City Manager posts the notice on the City of Lebanon's internet site on the world-wide web, the City Manager may eliminate the second notice otherwise required to be published in a newspaper of general circulation within the county, provided that the first notice published in such a newspaper meets all of the following requirements:
(a) It is published at least two weeks before the opening of bids.
(b) It includes a statement that the notice is posted on the City of Lebanon's internet site on the world-wide web.
(c) It includes the internet address of the City of Lebanon's internet site on the world-wide web.
(d) It includes instructions describing how the notice may be accessed on the City of Lebanon's internet site on the world-wide web.
(2) Notices shall state all of the following:
(a) A general description of the subject of the proposed contract and the time and place where the plans and specifications or itemized list of supplies, facilities, or equipment and estimated quantities can be obtained or examined;
(b) The time and place where bids will be opened;
(c) The time and place for filing bids;
(d) The terms of the proposed purchase;
(e) Conditions under which bids will be received;
(f) The existence of a system of preference, if any, for products mined and produced in Ohio and the United States adopted pursuant to R.C. § 307.90.
(3) The City Manager shall also maintain in a public place in the City of Lebanon's offices or other suitable public place a bulletin board upon which it shall post and maintain a copy of such notice for at least two weeks preceding the day of the opening of the bids.
The annual appropriation ordinance shall be sufficient authority for the expenditure without passage of any supplementary or specific appropriation ordinance by Council. If, however, the contemplated purchase shall not have been included in the annual appropriation ordinance, a supplementary appropriation ordinance shall be initiated by the department and forwarded to the City Auditor.
(B) Notwithstanding the foregoing division, if the purchasing agent has advertised for articles or services in an appropriate publication and on the City of Lebanon website as required above, and no qualified bids are received in response thereto, the City Manager may proceed, with approval by the City Council, to contract for the articles or services with any person or entity who shall provide the required goods, material labor or the like in the best manner at the lowest price. The city hereby specifically reserves the right to reject any or all bids received if, in the reasonable discretion of the city, purchasing goods, material or labor pursuant to such bids will not be in the best interests of the City of Lebanon and will not promote the general health, safety or welfare of the citizens of Lebanon, Ohio
(Ord. 2017-024, passed 3-14-17; Am. Ord. 2023- 105, passed 11-28-23)