§ 131.14  REQUESTS FOR PROPOSALS (RFP) PROCEDURES.
   (A)   Competitive proposals may be used to procure supplies, services, and construction when the city purchasing agent determines that the use of competitive bidding is either not practical or not advantageous to the city.  All possible steps shall be taken to ensure competition in the competitive proposal process.
   (B)   Any supplies, services, or construction work of the city contracted through a request for competitive proposal process that involves an expenditure of $2,500 or less may be awarded after it is announced and without advertising and/or contract or bidding procedures. Procurement requirements shall not be artificially divided so as to fall within the authority contained in this section.  For purchases of $2,500 or less through a request for services/ competitive proposal process, notice and award must be given to the lowest and best response relevant to the subject of the request for services/proposal, unless determined by the purchasing agent to be impractical or not in the best interest of the city. In such cases, the city may offer the agreement or contract to the next lowest and best response, or the city may reject all responses.
   (C)   For purchases in excess of $2,500 up to $50,000 made through a competitive proposal process, two responses must ordinarily be obtained from potential providers. The contract for supplies, services, professional services or construction shall be offered to the response that is the most advantageous received by the city. If the responder submitting the response fails to enter into an agreement or contract to provide supplies, services, professional services or construction within a reasonable time, then the agreement or contract may be offered to the responder that submitted the next most advantageous response, or the city may reject all responses.
   (D)   For purchases of supplies, services, professional services or construction in excess of $50,000 legislative approval of the City Council must be obtained in the form of an ordinance authorizing and directing the City Manager to execute a contract or agreement with the responder that submitted the most advantageous response prior to the city entering into a contract or agreement with a provider.
(Ord. 2015-006, passed 1-27-15)