§ 133.07  VACATIONS.
   Eligibility and Accrual.  After one year of service and satisfactory completion of the probationary period, all employees are eligible to request vacation leave. Unless otherwise set forth in a collective bargaining agreement or employment contract, and excluding full-time captains in the Fire Department, employees shall accrue vacation according to the following:
   (A)   (1)   FULL-TIME EMPLOYEES  are regular employees working on average 40 hours or more per week.
      (2)   When an employee has completed one  year of uninterrupted employment, the base vacation accrual of 96 hours shall be credited on the first pay period of each year. The length of service vacation shall be credited on the employee's anniversary date.
 
Uninterrupted Service
Vacation
0 - less than one year
4 hours/month
After 1 year but less than 5 years
8 hours/month
After 5 years but less than 10 years
104 hours/year
After 10 years but less than 15 years
120 hours/year
After 15 years
160 hours/year
 
   (B)   (1)   DESIGNATED FIRE DEPARTMENT FULL-TIME EMPLOYEES are regular employees working on average 106 hours over a 14-day period.
      (2)   When an employee has completed one  year of uninterrupted employment, the base vacation accrual of 127.2 hours shall be credited on the first pay period of each year. The length of service vacation shall be credited on the employee's anniversary date.
 
Uninterrupted Service
Vacation
0 - less than one year
4.3 hours/month
After 1 year but less than 5 years
10.6 hours/month
After 5 years but less than 10 years
135.2 hours/year
After 10 years but less than 15 years
151.2 hours/year
After 15 years
191.2 hours/year
 
   (C)   Service credit.  An employee of the city who was formerly employed by the state of Ohio or a political subdivision thereof, is entitled to use such prior service for the exclusive purpose of computing an employee's rate of vacation accrual based upon such prior service. Upon employment, each such full- time city employee requesting consideration under this section shall furnish the Personnel Department with certification of the period of time of such previous employment.
   (D)   Scheduling  and  approval.  Vacation scheduling is subject to the department/division head and the operational needs of the various departments/ divisions.
      (1)   Vacation requests must be filed with the department/division head before vacation is taken. Employees must follow proper notice requirements as designated by the department/division rules and regulations.
      (2)   Any holidays that occur during a vacation period are not counted as vacation time.
      (3)   Sick leave will not be approved for illnesses occurring while on vacation status.  Unused sick leave accumulations may not be converted to vacation leave.
   (E)   Maximum vacation accrual.  Employees may accrue up to a maximum of two times their annual total allowance. Employee may not carry a balance in excess of two times their annual total allowance beyond December 31 of each year. After December 31 of each year, if an employee has accrued vacation in excess of two times their annual total allowance, the employee's vacation balance will be revised as of January 1 to reflect the maximum vacation accrual per this policy.  For existing employees who currently have in excess of the maximum accumulation, year-end vacation balances may not exceed the current accumulation at the time of adoption of this policy.
   (F)   Payment for unused vacation leave
      (1)   An employee who has been employed by the city for a period of at least one year and who resigns, retires, goes on disability, or dies is entitled to compensation at his or her current rate of pay for any earned but unused vacation leave to his or her credit at the time of separation, provided that the following has occurred:
         (a)   The employee has successfully passed the probationary period;
         (b)   The employee is not dismissed for cause;
         (c)   The employee gave at least two  weeks notice of resignation;
         (d)   The employee has returned all city property and completed an exit interview.
      (2)   The employee will be compensated for unused vacation accrued at their monthly rate for the months worked during the calendar year that the employee terminates employment. Employees will not be reimbursed for vacation time that was credited the first pay period of that year in advance of what would have been accrued monthly for the months actually worked.
   (G)   Vacation buy back.  An employee may request additional vacation pay in lieu of taking vacation leave. Approval of vacation buy back is subject to the following conditions:
      (1)   Employee shall have completed at least seven years of service;
      (2)   Employee shall have already taken a minimum of 50% of their annual vacation accrual for the calendar year, and all personal days;
      (3)   Employee may apply for a maximum of seven days of vacation pay each year in lieu of taking vacation.
(Ord. 6140, passed 11-24-87; Am. Ord. 6477, passed 2-13-90; Am. Ord. 6535, passed 10-9-90; Am. Ord. 6689, passed 1-28-92; Am. Ord. 6830, passed 4-13-93; Am. Ord. 7152, passed 12-26-95; Am. Ord. 7744, 12-28-99; Am. Ord. 8837, passed 9-23-03; Am. Ord. 9052, passed 12-14-04; Am. Ord. 2010-071, passed 6-22-10)