(A) Authority. The Plan Commission is hereby authorized to perform those duties and functions specified in I.C. 36-7-4-400 et seq. and other applicable sections of state law and any other responsibilities as may be assigned to it from time to time by the Mayor, Common Council or Board of Zoning Appeals.
(B) Rules of procedure. The Commission shall adopt written rules of procedure for the administration of the affairs of the Commission and its staff for filing, notice and conduct of hearings.
(C) Establish advisory and review committees. The Plan Commission shall establish advisory and review committees as necessary, and shall determine the powers and duties, authority and membership of additional committees.
(1) Technical Assistance Committee.
(a) Establishment. A Technical Assistance Committee (TAC) is hereby established to assist the Plan Commission in the technical review of planned unit developments, development plans and subdivision plats, and to perform those duties as are outlined for the Committee by the unified development ordinance of the city.
(b) Membership. Committee membership shall be at the request of the Planning and Zoning Administrator. The Administrator may request the assistance of members of public and semi-public local and state departments, agencies and organizations, including but not limited to, the City Planning Department, Lebanon Utilities, the City Fire Department, the City Parks Department, the City Street Department, the City School Board, the Mayor’s office, the County Surveyor, the County Stormwater Board, the County Soil and Water Conservation District, the State Department of Transportation, the State Department of Natural Resources and the City Plan Commission.
(c) Duties. The duties of the Technical Assistance Committee shall be to give technical expertise to the Plan Commission regarding plans and proposals; and to perform those duties assigned to it by the Plan Commission. When required by this ordinance, the Technical Assistance Committee shall meet with the subdivider or applicants as per the meeting schedule established by the Administrator.
(d) Informal meetings. An applicant or subdivider seeking an informal meeting with the staff shall contact the Administrator to schedule a meeting date and time.
(e) Findings. The findings of the Technical Assistance Committee shall be advisory only and neither the applicant or subdivider nor the city shall be bound by any decision reached during a Technical Assistance Committee meeting. Findings of the Technical Assistance Committee shall be in writing and shall be submitted to the Plan Commission prior to the Commission’s review of a PUD concept plan, development plan or subdivision proposal.
(2) Plat Committee.
(a) Establishment. The Plan Commission may establish a Plat Committee to review and decide petitions for minor plats, secondary plats and administrative subdivisions.
(b) Membership. Committee membership shall be divided into two classes.
(1) Official members. Official members shall consist of three members. One of the members shall be a staff member representing the city and the remaining members shall be members of the Plan Commission who are not otherwise employed by the city, its subdivisions or instrumentalities.
(2) Ex officio members. Ex officio members shall be the Technical Assistance Committee (TAC).
(c) Appointment. Each member shall be appointed by the Plan Commission for one year.
(d) Removal. The Plan Commission may remove a member from the committee upon mailing written reasons for removal to the member.
(e) Decisions. The Committee may take action only upon a majority vote. In the event of any uncertainty as to compliance or classification of any subdivision, the Plat Committee shall forward the subdivision to the Plan Commission for consideration.
(f) Voting. Only official members of the Plat Committee shall be entitled to vote on matters requiring official action by the Plat Committee.
(g) Meetings. The Plat Committee shall meet at least as often as once each calendar month but not more than once per calendar week.
(Ord. 07-16, passed 12-10-2007)
Cross-reference:
Duties of the Planning and Zoning Administrator, see Title XV, § 2.3
Editor’s note:
City of Lebanon Plan Commission Rules of Procedures, as amended, are available at www.cityoflebanon.org.