(A) In the interests of the efficient operation of the fiscal affairs of the city, the Clerk-Treasurer shall be permitted to make claim payments in advance of claim approval for the following expenses only:
(1) Property or services purchased or leased from the United States government, its agencies or its political subdivisions;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payments or utility connection charges;
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants of state funds authorized by statute;
(7) Maintenance of service agreements;
(8) Leases or rental agreements;
(9) Bond or coupon payments;
(10) Payroll;
(11) State, federal or county taxes;
(12) Credit card payments;
(13) Expenses that must be paid because of emergency circumstances;
(14) Expenses that are presented after the last meeting in December;
(15) Expenses described in an ordinance; and
(16) Claims submitted for payment from the Donation Fund for the firefighter’s training tower.
(B) The Clerk-Treasurer is hereby authorized to pre-pay the expenses as stated above subject to the submission of a fully itemized claim to the Clerk-Treasurer’s office prior to the pre-payment and the submission of the claim for review and allowance at the next regular or special meeting of the Common Council following the pre-approved payment of the expense.
(Ord. 05-08, passed 5-23-2005; Ord. 06-06, passed 2-13-2006)