(A) The costs for copying prints and building plans in the office of the Clerk-Treasurer and/or in the office of the Planning Department of the city shall be $1.50 per page.
(B) (1) All offices of the city (not otherwise covered by statute or ordinance) shall charge a uniform fee of $0.10 per page for each photographic reproduction (per page) of black and white copies and $0.25 for color copies (per page) for public records provided pursuant to any request made of an office maintaining the public record being sought. These fees shall apply to standard size documents of 8-1/2" by 11" or 8-1/2" by 14" in size. Other documents in excess of these standard sizes shall be reproduced at their actual cost. CDs or DVDs will be reproduced at the rate of $5 per disc.
(2) Those requests for copies from an office subject to this section received through the United States mail shall be charged postage for the return on those items requested at the prevailing rate per ounce established by the United States Postal Service for first class postage. If the requester provides the appropriate amount of postage in advance with the copy request, then no postage shall be assessed upon the request for copies.
(3) The fees established by this section shall not apply, nor do they supersede, the schedules set by Indiana law for copy or facsimile charges for those city offices or records governed by state statute or court order as outlined in I.C. 5-14-3-8(f).
(4) Persons requesting copies from a city office subject to this section shall complete a written request on a form provided for such service by the city office, which specifies with reasonable particularity the record being requested. The completion of the written request will permit the calculation of service fees, and postage where applicable, to be accurately determined and invoiced for providing the service. Payment of the specified fee shall be made to the city office prior to receipt of the copies requested. Form requests for copies may be submitted at any time during the normal hours in which the city office is open for the transaction of the public’s business.
(5) The city office from which the request for copies is made shall have a reasonable opportunity to provide the requested information, and, shall make a reasonable effort to do so taking into consideration the following factors: (for example, and not limited to) available staffing, equipment, and the volume of information requested. Compilation and copying of public documents may not unreasonably interfere with the business of the public agency.
(6) In the event any city office provides information in booklet or pamphlet form, the booklet or pamphlet shall be provided to the public at the actual unit price or for the printing of the booklet or pamphlet rounded to the next even dollar.
(7) Only those persons duly authorized by the city may reproduce, store, grant access, deliver, or sell any information obtained from a city officer or department to any other person, partnership or corporation. Information obtained from the city’s data base may not be used for the purposes of advertising, selling or solicitation for the purchase of goods and services or merchandise, or to sell, loan, give away, or otherwise deliver information obtained by a copy request to any other person.
(C) The cost for purchase of the city code book shall be the rate charged by the publisher.
(D) Penalty. A person who violates the provisions of this section shall be guilty of an infraction as defined by Indiana law and may be fined up to a maximum amount of $2,500. Each violation of the provisions of this section shall constitute a separate offense.
(Ord. 00-5, passed 3-27-2000; Ord. 2014-10, passed 6-23-2014)