(A) The Planning Department shall review the completed conditional use permit application for compliance with this subchapter. Any application not containing and/or addressing all the information required in § II-20.005 shall be rejected and returned to the applicant together with the reasons for rejection.
(B) If the Planning Department finds the application in compliance with this subchapter, a Planning and Zoning informational meeting will be scheduled for the next regular meeting.
(C) An informational meeting will be held in front of the Planning and Zoning Board. The Planning and Zoning Board shall schedule an on-site visit to the proposed location.
(D) After the informational meeting has been held, a public hearing will be scheduled in front of the Planning and Zoning Board.
(E) (1) The Planning Department will prepare the notice of hearing letters and the property owner’s list of those persons who own land within 500 feet of the proposed permit area. (Note: the 500-foot buffer zone waiver may be different than the 500-foot notice to adjacent landowners.)
(2) The Planning Department will notify the applicant when the property owner’s list and the notice of hearing letters have been prepared. The applicant must send a copy of the notice of hearing letter to each of the property owners on the list by certified mail with return receipt requested. The notice letters must be mailed no less than seven days prior to the date of the public hearing. The white receipts for certified mail must be returned to the Planning Department prior to the date of the public hearing. The green return receipt cards must be returned to the Planning Department prior to the file being closed. These are retained in the Planning Department as part of the official record to document that the required mailings were completed. If the mailing has not been completed as stated herein, the hearing must be continued to the next Planning and Zoning meeting and the applicant shall be required to re-notify the affected property owners of the rescheduled hearing date.
(3) A notice of public hearing sign will be furnished by the Planning Department. The sign must be posted no less than ten days prior to the date of the hearing and must remain posted until final action by the Planning and Zoning Board.
(F) The Planning Department will submit legal notice to the local newspaper(s). The notice shall state the date the Planning and Zoning Board will review and consider the conditional use permit application.
(G) All large-scale applicants, and any small scale applicant required by the Administrator, shall submit proposed written findings, conditions, and recommendations regarding the application to the Planning Department ten days prior to the public hearing. Any interested party shall also be allowed to submit proposed findings up to and at the time of the public hearing.
(H) The Planning Department shall create a staff report with recommendations to the Planning and Zoning Board for either approval, approval with conditions, or denial of the application.
(I) The Planning and Zoning Board shall consider the conditional use permit application and public comment regarding the application’s technical compliance with this title after receiving and reviewing the Planning Department’s recommendation.
(J) The Planning and Zoning Board shall make recommendation to approve, approve with conditions, or deny the conditional use permit application within 30 days of the initial hearing of the application. If the action is to deny the conditional use permit application, the reasons for such action shall be stated in the minutes and specific reference shall be made to the requirements not met.
(K) After the Planning and Zoning Board makes recommendation to the County Commission, the Planning Department shall schedule a public hearing in front of the County Commission.
(L) The applicant shall be required to re-notify the adjacent property owners in the same manner as listed in division (E) above. The Planning Department will again submit legal notice to the local newspaper(s).
(M) All large-scale applicants, and any small scale applicant required by the Administrator, shall submit proposed written findings, conditions, and recommendations regarding the application to the Planning Department ten days prior to the public hearing. Any interested party shall be allowed to submit proposed findings up to and at the time of the public hearing.
(N) Within 45 days of the receipt of the Planning and Zoning Board’s recommendation, the County Commission shall take action to approve, approve with conditions, or deny the conditional use permit request.
(Ord. 14-01, passed 6-6-2014, Ch. 20, Art. 1, § 1.7; Ord. 16-03, passed 7-21-2017)