(a) Any elected officer, candidate, committee, or other person required to file campaign disclosure statements, reports, forms, or other documents required by Government Code Chapter 4 (Campaign Disclosure) of the Political Reform Act (Section 84100 et seq.) shall file those statements, reports, or other documents online or electronically with the electronic filing system, except for an officer, candidate, committee or other person who receives less than two thousand dollars ($2,000) in contributions and makes less than two thousand dollars ($2,000) in expenditures in a calendar year, pursuant to Government Code Section 84615.
(b) In any instance in which an original statement, report, or other document required by Government Code Chapter 4 (Campaign Disclosure) – Political Reform Act (Section 84100 et seq.) must be filed with the California Secretary of State and a duplicate or copy of that statement, report or other document is required to be filed with the city clerk, the filer may, but is not required to file the copy electronically.
(c) The electronic filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
(d) The electronic filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State’s system for receiving an online or electronic filing.
(e) The electronic filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
(f) Any elected officer, candidate, committee, or person who has electronically filed a statement required by Section 2.32.050(b) using the electronic filing system is not required to file a duplicate copy of that document in paper format with the city clerk.
(g) The electronic filing system shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and time that the statement was received. The date of filing for a statement filed online shall be the day that it is received by the city clerk.
(h) If the electronic filing system is not capable of accepting a statement due to technical difficulties, an elected officer, candidate, or committee or other person shall timely file that statement required by Section 2.32.050(b) in paper format with the city clerk, unless otherwise directed by the city clerk.
(i) The electronic filing system shall enable electronic filers to complete and submit statements or other filings free of charge.
(j) The electronic filing system shall make all the data filed pursuant to Section 2.32.050(b) available on the city’s webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the city’s webpage shall be redacted to remove the street name and building number of the persons or entity representatives listed or any bank account number required to be disclosed by the filer.
(k) The city clerk’s office shall maintain, for a period of at least ten years commencing from the date filed, a secured, official version of each statement filed on the electronic filing system pursuant to Section 2.32.050(b), which shall serve as the official version of that record for the purpose of audits and any other legal purpose.
(l) The city clerk is authorized to adopt such administrative policies and procedures as deemed necessary by the city clerk to implement this section. (Ord. 986 § 2, 2024)