(a) Eligibility for Office. Members of the planning commission shall be residents of the city and citizens of the United States. If a member of any commission moves his or her residence outside of the city, such member shall automatically be removed from office.
(b) Membership and Term. The planning commission shall consist of five members. Each council member shall appoint one planning commission member, whose term shall run concurrently with that of the appointing council member.
(c) Compensation. Planning commission members may receive compensation for meeting attendance and reasonable traveling expenses as determined by resolution of the city council.
(d) Vacancies. If a member of the planning commission is unable or unwilling to complete his or her term, the city council shall fill the vacancy by appointing a qualified person to serve the remainder of the term.
(e) Removal. Members of the planning commission serve at the pleasure of the city council and may be removed from their position by a vote of a majority of the members of the city council. No public hearing need be held prior to removal, and no cause for removal need be shown.
(f) Meetings. The planning commission shall meet at least once each month on a regularly scheduled time and day, and at such other times, as the chairperson deems necessary to perform the duties of the commission.
(g) Appointment of Officers. The planning commission shall appoint a chairperson and vice-chairperson from among its members. The chairperson and vice-chairperson shall serve at the pleasure of the commission. The chairperson shall call an election annually in accordance with the adopted by-laws of the commission.
(h) Rules. The planning commission shall adopt rules (by-laws) for the transaction of its business, including rules for the election of officers.
(i) Record of Proceedings. The planning commission shall maintain summary minutes and a taped recording of its proceedings. The taped recording shall be retained as set forth in the city's record retention policy.
(j) Administrative Support. The community development director shall be responsible for the administration of this section and shall assist the planning commission in performing its functions.
(Ord. 612 Exhibit A (part), 2008).