A. Exceptions to solicitation requirements. The following purchases are exempt from the solicitation requirements of this chapter to the extent set forth below:
1. Cooperative purchase contracts where the Administrative Services Director has determined a separate bidding process is not likely to result in a lower price for such goods or services.
2. Sole source purchases.
3. Specialized services contracts.
4. Intergovernmental agreements and other contracts with government entities.
5. Purchase, sale, lease, exchange, or development of real property, including but not limited to appraisals, escrow service, title insurance, renters insurance or environmental assessments to the extent that they are required to complete the transaction. The exchange, development, lease, purchase, or sale of real property shall comply with A.R.S. Title 9.
6. Emergency purchases.
7. Agreements entered into as legal remedies in the settlement of litigation or of threatened litigation.
8. Purchases of law enforcement vehicles/equipment for undercover operations.
9. Federal, state, or local government grants.
10. Contracts, agreements, or other documents entered into, issued, or established in connection with (i) the incurring of debt by the city, (ii) the making of program loans and similar extensions or advances of funds, aid or assistance by the city to a public or private body for the purpose of carrying out, promoting, or sustaining activities or programs authorized by law; or (iii) investment of funds by the city as authorized by law, and other financial transactions of the city that by their character cannot practically be established under the competitive contractor selection procedures of A.R.S. Title 41.
11. Procurements by a using department from Arizona Industries for the Blind, certified non-profit agencies for disabled individuals, and Arizona correctional industries program.
12. Development agreements entered into under A.R.S. § 9-500.05.
13. Works of art or entertainment.
14. City and employee certification, training, and membership dues.
15. Travel costs in accordance with city operating policies and procedures.
16. Computer software, computer services, network software, software maintenance, and software upgrades.
17. Information technology equipment and networking including, servers, data storage, computers, telecommunication and mobile devices, which include services for supporting the city network.
18. Competition impractical purchases.
B. Authority of Administrative Services Director to act in the best interest of the city. Nothing in this section shall preclude the city from soliciting offers for purchases listed in § 3.10.010.3A if the Administrative Services Director or City Council deems it to be in the best interest of the city to do so.
C. A purchase exempt from the solicitation requirements, but which exceeds $50,000 requires approval by the City Council.
(Ord. 20-1232, passed 5-12-2020)