(A) The Board shall:
(1) Oversee the operation and management of the County Data Processing Agency, develop and furnish both a short-term and long-term County Data Processing Plan Budget to the County Council for approval and report to the County Council the progress of the plan and budget on a regular basis.
(2) Appoint and employ legal and administrative personnel necessary to carry out its functions and prescribe the duties of a director and such employees or contractors that are necessary for the discharge of the duties of the Board consistent with the positions, salaries, contracts, and compensation fixed by the Council.
(3) Adopt such rules and regulations for the administration of the Agency, as are consistent with this subchapter and all state and federal law.
(4) Review the status of all major projects under implementation, and shall continuously monitor the quality and timeliness of the county's operations, and shall control, with consent of the County Council, new application projects by approving, modifying, deferring or rejecting project proposals.
(5) Establish a special committee within the Lake County Data Processing Agency to review and study all new application development and capital projects which are submitted to the Board for consideration and approval.
(a) The Special Committee shall be called Technical Committee.
(b) The Special Committee shall consist of five members appointed as follows:
1. The Lake County Council shall appoint two members.
2. The Board of Commissioners shall appoint one member.
3. The Data Processing Vendor to Lake County shall appoint one member.
4. The Lake County Data Processing Board shall appoint one member.
(c) The members of the Special Committee shall have an engineering or computer information background.
(d) The duties of the Special Committee shall be determined by the Board, which shall include the review and study of all new application development and capital projects submitted to the Board, after which the Committee shall make recommendations to the Board.
(6) Review all recommendations made by the Technical Committee, requests and contracts for data processing consultants and contractors; requests and contracts for facilities management contractors; requests and contracts for computer equipment and software rental, lease or acquisition; and requests for the sharing of either data or systems with any other agency of state, local or federal government or with any non-governmental entity, for recommendation to the Lake County Council for approval.
(7) Ensure that all monies, gifts, grants and contributions from any public and private source are accounted for in accordance with state and federal laws.
(8) Do whatever is necessary to comply with state and federal laws in the operation and management of the agency.
(9) Provide a recommendation, when requested, to the Council for or against proposed funding request for computer hardware or software purchases, leases or services, which recommendation shall include the extent to which the proposal is consistent with the goals of coordinated data processing operations, integration or services, operational security and economy; and whether the requesting office, department or agency is in substantial compliance, or has certified in writing that it is in compliance with the County Computer Usage Policy.
(B) The Board may:
(1) Create from existing agency personnel any additional groups or committees it deems necessary to allow it to carry out its responsibilities under this chapter;
(2) Conduct such studies and reviews as it deems necessary to provide high quality, cost effective data processing within county government, with adequate protection of the individual citizen's interest in personal, private information and may recommend to the County Council any necessary changes in data processing within the county government;
(3) Accept and use gifts, grants and contributions from any public or private source, under terms and conditions that the bureau considers necessary and desirable;
(4) Sue and be sued;
(5) Require financial or other reports from any individual, partnership or corporation that receives funds, or assistance from the agency; and
(6) Recommend to the Lake County Council contract agreements, or programs which they would desire the Lake County Council to consider for approval.
(C) Funding/contract request procedure.
(1) All departments, agencies or individuals are required to submit any funding request or contracts to the Data Board for review and recommendation prior to action by the Data Board or Lake County Council.
(2) All funding requests or contracts shall:
(a) Be reduced to writing and provided to the Data Board and Lake County Council in a timely fashion;
(b) Include information how the request or proposals advances the goals set by the Lake County Data Board ordinance; and
(c) Include information how the requesting party is in compliance with the Lake County Government Computer Usage Policy.
(3) It shall be the responsibility of the Department, agency or individual seeking approval by the Lake County Council of any such request or contracts to include the approval of claims for expenditures within the budget, with written recommendation of the Data Board.
(4) The term contract shall include all amendments to a contract, and all extensions and termination clauses.
(Prior Code, § 31.094) (Ord. 1451M, passed 10-21-2020)