A. Not less than fourteen (14) days, or as soon as practicable if the special event is of a spontaneous or urgent nature, nor more than one (1) year prior to the date the special event is scheduled to begin, the event manager shall make a written application for a special event permit to the Village Administrator on application forms provided by the Village. The application shall be accompanied by a non-refundable permit application fee in the amount set forth by the Village Board and shall include the following information:
1. The name, address and telephone number of the proposed permittee who will be conducting the special event.
2. The name and telephone number of an authorized and responsible agent of the permittee who shall be designated by the permittee as the event manager;
3. A description of the special event that will be conducted;
4. The dates, times, and location of the special event, including the times necessary for any assembly and/or dismantling of support structures;
5. The estimated number of people who are expected to attend the special event and a description of what safety measures will be taken in the event more people that attend than expected;
6. Whether food and/or alcoholic beverages will be sold or available during the special event;
7. A statement identifying the special village services, if any, the applicant will request that the Village provide;
8. Proposed traffic and pedestrian circulation plan;
9. In the event the applicant intends to use speakers, amplifiers, microphones, or any other device that increases or amplifies sound, a description of the equipment proposed to be used and how and when it will be used;
10. Number and location of portable sanitation facilities, when appropriate, and other equipment or services necessary to conduct the special event, giving due regard for participant and public health and safety and the requirements of the Americans with Disabilities Act;
11. The number of persons proposed or required to monitor or facilitate the special event, including provisions for spectator or participant control and direction;
12. Provisions for first aid and emergency medical services, based on risk factors attendant to the special event;
13. If the proposed permittee intends to erect signs during the special event, a sign plan containing, without limitation, the following information:
a. A depiction of the location or locations at which each proposed special event sign will be erected;
b. Drawings or photographs of each proposed special event sign, which must include the dimensions of each sign and the proposed method of erection, construction, or attachment to a building or structure, as the case may be, of each sign;
c. If any proposed special event signs will be attached to or erected on any private property, written consent of the owner or such property; and
d. The dates on which the proposed special event signs will be erected or constructed and removed.
14. Such other information as may be reasonably necessary to determine if the special event will comply with all requirements of federal, state, and local laws, statutes, regulations, executive orders, and ordinances.
15. A sworn affidavit that all information provided on the application is complete and truthful.
B. The Village Administrator shall have the authority to waive any of the requirements set forth in subsection 7-5-3.A of this Code. (Ord. 2020-14, 8-10-2020)