(A) The Village Manager shall be the Chief Administrator of the village and shall be responsible to the President and Board of Trustees for the management and operation of the Department of Public Works, the Fire Department, the Police Department, the water works and the general offices of the village, except to the extent that jurisdiction for the functions and employees of the office are vested in another officer by statute; and he or she shall have supervision over such other administrative departments and offices as may be created unless the management and control of the office is expressly delegated elsewhere.
(B) Specifically, but without limitation, he or she shall have the following powers and duties:
(1) He or she shall be responsible for the appointment of all employees of the village, except for sworn personnel under the Police Commission. He or she shall further be responsible for the removal or suspension of any employee when the removal or suspension shall be consistent with the best interests of the village. All such appointments and removals shall be based upon merit and upon the qualifications or disqualifications of the employee without regard to political belief or affiliation. The appointment or removal of department heads shall be with the advice and consent of the Village President and Village Board.
(2) He or she shall have power to fix the salaries, wages and hours and conditions of employment of all such officers and employees under his or her jurisdiction, subject to the approval of the Board of Trustees. No expenditure shall be made on account of or pursuant to the appointment or employment by the Village Manager unless authorized by or under the applicable appropriation or budget of the village, and all such expenditures shall be subject to the approval of the Board of Trustees.
(3) The Village Manager shall be the purchasing agent of the village and shall make or supervise all necessary purchases of equipment, materials and supplies and all contracts for the village. The Village Manager is authorized to enter into contracts and make purchases not to exceed $20,000 without the prior approval of the Board of Trustees. Contracts and purchases exceeding $20,000 shall require the prior approval of the Board of Trustees. The Village Manager shall have the power to authorize changes to any purchase or contract previously approved by the Board of Trustees not to exceed $2,500.
(4) He or she shall prepare and present to the Board of Trustees at the end of each fiscal year an estimate of income and expenses for the ensuing year for the consideration of the Board of Trustees.
(5) He or she shall act as business manager for the village under the direction of the Village President and in cooperation with the Village Collector, Treasurer and Clerk. He or she shall control and direct all expenditures made by the village. He or she shall, before the same is presented to the Board of Trustees for approval, certify as to the correctness of all bills and accounts. He or she shall have supervision over the accounting work of the village and shall keep or cause to be kept, full and complete books of account showing the exact condition of the financial affairs of the village and shall supervise the keeping of all necessary records to accomplish this to the extent that such supervision is not vested in the Collector, Treasurer or Clerk by statute.
(6) He or she shall attend all the regular and special meetings of the Board of Trustees unless excused by the Board.
(7) He or she shall render or cause to be rendered monthly to the Board of Trustees a written report covering the work of each department or operation of the village under his or her management and monthly statements showing the exact financial condition of the village as of the end of the preceding month, including the statement of current assets and liabilities and a summarized statement of receipts and expenditures.
(8) He or she shall also, as soon as possible after the end of each fiscal year of the village, prepare and present for the Trustees a written report summarizing the work during the fiscal year of each department, office or operation of the village under his or her management and a financial statement including the same information for each fiscal year as is required on the monthly financial statement.
(9) He or she shall from time to time make recommendations to the Board of Trustees or the appropriate committee thereof relative to the adoption of such ordinances and resolutions as he or she may deem necessary or expedient. He or she shall also meet with the standing committees of the Board of Trustees as often as necessary.
(10) He or she shall from time to time make special reports or recommendations to the Board of Trustees or the appropriate committee thereof as he or she may deem advisable or as the Board of Trustees may request.
(11) He or she shall render to the several offices of the village, and the offices shall render to him or her all such assistance as is possible in the performance of their respective duties, and all officers and employees of the village shall furnish and disclose to him or her such oral or written information and material relating to the affairs of the village as he or she shall request.
(12) The Village Manager shall devote his or her entire time during reasonable hours to the discharge of his or her official duties.
(13) The Village Manager shall perform such other duties as may be required by him or her by the Village President not inconsistent with the statutes of the State of Illinois or with the ordinances of the village.
(`70 Code, § 2-130) (Ord. 35, passed 10-24-61; Ord. 176, passed 6-25-74; Ord. 356, passed 12-13-83; Ord. 597, passed 8-8-95; Ord. 729, passed 8-12-03; Ord. 988, passed 5-27-14; Ord. 1144, passed 3-9-21)