(A) No later than 90 days after the expiration of the certificate of registration, each registrant shall file a closing statement with the Administrator. Except as provided to the contrary herein, the closing statement shall be a financial statement that is either:
(1) On a form provided by the Administrator for this purpose and sworn to before a notary public by the individual who signed the registration statement on behalf of the registrant; or
(2) Audited by a certified public accountant.
(B) Whether submitted on the form provided by the Administrator or audited by a certified public accountant, the closing statement shall indicate the total contributions collected or pledged from the solicitation, the purpose or purposes for which such contributions have been or will be disbursed by the registrant, all costs incurred in and related to the solicitation showing the date and payee of each expenditure, any incurred but unpaid expenses and any other anticipated disbursements of collected or pledged contributions showing the actual or projected date of each disbursement. If funds have been or will be kept by the registrant for over 30 days before disbursement for any purpose, the name of the financial institution, if any, with which such funds have been or will be deposited and the account numbers, the requirement to show the total contributions represented by any food or tangible property, other than money, that has been collected or pledged may be satisfied by estimating the monetary value of the food or other tangible property to the nearest multiple of $100.
(C) All registration statements and closing statements filed with the Administrator shall be public records and shall be available to the public in conformity with the Kentucky Open Records Act, KRS 61.870 et seq.
(D) The Administrator shall compile all closing financial statements from all registrants registered pursuant to this chapter into booklet form to be made available to the general public. The Administrator shall update this information at least every six months.
(Ord. 13-2005, passed 11-7-2005)