(A) Meetings. Unless otherwise announced and with proper legal notice, the regular meetings of the County Council shall be held on the second Tuesday of each month at the time of 5:00 p.m. The regular meeting place of the Council shall be the Fortnightly Club, North Sixth Street, in Vincennes, Indiana, or such other locations in the county as the Council deems necessary. In the event that the date of the regular meeting falls on a holiday, the regular meeting shall be held on the next succeeding day that is not a holiday or weekend.
(B) Leadership.
(1) The Council shall elect a President and Vice-President. The President of the Council shall preserve order and decorum and conduct the meetings under Robert's Rules of Order, as modified for political bodies. The Vice-President shall conduct meetings in the absence of the President.
(2) The President may require the County Sheriff or a Deputy Sheriff to be present at all meetings.
(3) An attorney will be appointed by the Council to serve for one year as counsel for the Council.
(4) The Council shall have three or more standing committees, including, but not limited to, the Administration and Finance Committee, the Community Development and the Economic Development Committee. The President will make the appointments to the above committees. The President shall be an ex-officio member of each committee.
(5) During a meeting, if a member desires to speak, he or she will address the chair as "Mr. President". Members shall be permitted to speak more than once on an issue, but not until every other member desiring to speak shall have spoken.
(6) Members of the public will address the Council as a whole after being recognized by the President. The person desiring to be heard will take the speakers position and state their name and address. Each person will be allotted two minutes to speak, but may speak longer at the discretion of the President.
(C) Agenda.
(1) Listing order of business on the agenda for each meeting:
(a) Opening, including the pledge of allegiance;
(b) The roll call;
(c) Adoption of the agenda;
(d) Reading of minutes;
(e) Old business;
(f) New business;
(g) Announcements; and
(h) Adjournment.
(2) Items can be placed on the agenda on or before the tenth day prior to the Council's regular meeting. The President may allow emergency items placed on the agenda after the date. At a meeting, it takes a majority vote to allow additional items to be placed on the agenda. All fiscal matters appearing on the Council's agenda must have the duly elected officer or department head in attendance.
(3) Each Council members complete meeting packet will be available seven days prior to a regular meeting. The packet can be mailed or pick-up at the Council member's discretion.
(4) The minutes of a Council meeting will be available to its members and the general public 21 work days after the preceding council meeting. A final draft will be available in the Council member's regular packet.
(D) Amendment of rules. These procedural rules may be amended by a majority vote of the Council.
(Council Res. 2008-1, passed - -2008; Ord. 15-2013, passed 8-19-2013; Council Res. 2017- 1, passed 1-10-2017)