All swap shop/second hand dealers shall:
(a) Keep accurate records of transactions where second hand articles are brought into the store/business location within the City of Kent boundaries and the store/business acquires the second hand article by buying it of trading or exchanging something for the second hand article. Chapter 737 does not apply to situations where the store/business acquires second hand articles by purchasing them or trading for them outside of the Kent City limits or online. The articles acquired shall be reported on forms approved by the Chief of Police, which forms must be entirely and legibly completed in hand printing or typewritten and signed by the second hand dealer. Information provided on the forms must include all brand names,dates, serial numbers, model numbers, words or initials inscribed on the property and the name, date of birth, address and motor vehicleoperator's license number or state identification card number of the person from whom the articles were received by the swap shop/second hand dealer.
(b) Require valid identification from all persons with or from whom the swap shop/second hand dealer purchases, exchanges, trades, or receives second hand articles.
(c) Return the completed forms to the Chief of Police before 4:01 p.m. of every Monday which is not a holiday after the transaction. When a Monday is a holiday, the forms must be turned in by 4:01 p.m. on the following Tuesday. A true and accurate copy of each of these forms must be retained by the swap shop/second hand dealer for a period of at least one (1) year.
(d) Retain all second hand articles which the swap shop/second hand dealer obtains by purchase, exchange, trade or receiving for a period of not less than twenty (20), excluding Saturdays, Sundays or holidays after the forms described in this section are returned to the Chief of Police in accordance with subsection 737.08(c) hereof. Such second hand articles shall be maintained in the same condition in which they were obtained by the second hand dealer during such twenty (20) day period. All second hand articles and purchased items shall be kept only at the licensed location, and out of sight of the viewing public and customers of the licensee until the expiration of the twenty (20) day period set forth in this subsection.
(e) Keep and use an intelligible set of books and records in the English language in complying with this section with respect to recording the details of each purchase, exchange, trade, and receipt. All information required to be recorded by such section shall be entered in a bound book or on loose-leaf, permanent forms used exclusively for that purpose. Forms shall be identical and consecutively numbered, bearing the date upon which any transaction occurred. All books, forms, accounts, records, etc., shall be kept at the licensed location.
(f) Preserve books, forms, accounts, and records for at least one (1) year after making the final entry regarding any transaction therein.
All books, forms, accounts, and records, and all other sources of information with regard to the business of the licensee, shall at all times be available for inspection by the Kent Chief of Police or the Chief’s designee for the purpose of assuring that the business of the licensee is being transacted in accordance with law.
Other methods of recording data, keeping records and keeping books, such as electronic or computerized methods, may be used in lieu of the methods described in this section, provided written printouts or hard copies of the required data are readily available in a form approved, in advance, by the Chief of Police.
The requirements of this section shall apply to any transaction of second hand goods, undertaken by a swap shop/second hand dealer, even if the transaction is from another swap shop/second hand dealer.
(Ord. 2012-100. Passed 9-19-12.)