(A) There is hereby created a Recreation Committee composed of 5 members; 3 members must reside within the Kenly town limits and 2 may reside in the Town of Kenly ETJ.
(Ord. 77, passed 5-21-1984; Am. Ord. passed 3- -1985; Am. Ord. 14-02, passed 4-14-2014)
(B) The Recreation Committee shall serve as the advisory body for the Department of Recreation and the Town of Kenly. The Committee shall suggest policies to the Department, the Manager, and the Town Council, within its powers and responsibilities as stated in this section. The Committee shall consult with and advise the Department, the Manager, and the Town Council in matters affecting recreation policies, program, personnel, finances, and the acquisition and disposal of lands and properties related to the total community recreation program, and to its long-range, projected program for recreation.
(C) Each member of the Committee shall be appointed by the Town Council of Kenly.
(D) A member of the Town Council may be designated as an ex officio member of the Committee. The ex officio member will not have a vote on items coming before the Recreation Committee.
(E) Each member shall be appointed for a 3-year term. Initial appointments shall be arranged so that 1/3 of the terms will expire each year, except for the representative from the Town Council of the Town of Kenly who shall serve on the Recreation Committee concurrent with his or her term of office on the Town Council.
(F) Meetings shall be held on a monthly basis unless when determined otherwise by the Committee. The Chairperson of the Committee or, in his or her absence, the Vice-Chairperson, may call a special meeting of the Committee at any time by giving each member 24-hour notice. Special meetings will be scheduled upon request by 4 or more Committee members. A quorum of the Committee shall be in attendance before action of an official nature can be taken. A quorum is at least 1 or more than the number absent of the appointed members.
(G) An appointed member who misses more than 3 consecutive regular meetings loses his or her status as a member of the Committee until reappointed or replaced by the Town Council of Kenly. Absences due to sickness, death, or other emergencies of like nature shall be regarded as approved absences and shall not affect the member’s status on the Committee, except that in the event of a long illness, or other cause for prolonged absence, the member may be replaced.
(H) Committee members shall serve without monetary compensation.
(I) There shall be a Chairperson and Vice-Chairperson of the Committee. An annual election of the Chairperson and Vice-Chairperson shall be held by the Committee members and shall occur at the regular monthly meeting in July. Officers shall serve for 1 year from election, with eligibility for re-election. New officers shall take office at the subsequent regular meeting in August. In the event an officer’s appointment to the Committee is terminated, a replacement to this office shall be elected by the Committee from its membership at the meeting following the termination. The Director of Recreation shall serve as Secretary of the Committee.
(J) (1) The Committee Chairperson shall preside at all meetings and sign all documents relative to action taken by the Committee. The Chairperson shall appoint all subcommittees, including a nominating committee composed of 2 Committee members. A nominating committee shall be appointed at least 30 days prior to the July meeting.
(2) When the Chairperson is absent, the Vice-Chairperson shall perform the duties of the Chairperson. When both the Chairperson and Vice-Chairperson are absent, a temporary Chairperson shall be selected by those members who are present.
(3) The Director of Recreation shall serve as Secretary to the Committee. He or she may delegate all or part of these duties to another Department employee with approval of the Committee, but shall hold the office of Secretary and shall be held responsible for the satisfactory accomplishment of the secretarial duties. The Secretary shall mail to all members copies of official reports and the official minutes of all regular and special meetings prior to the next scheduled meetings.
(K) (1) The executive committee shall consist of the Chairperson, Vice-Chairperson, Secretary (Director), and the representatives from the Town Council of the Town of Kenly.
(2) The Committee Chairperson is authorized to appoint the committees as, in the opinion of the Committee, are needed. Temporary and project committees shall be appointed as needed.
(L) Operational policies and procedures may be incorporated and approved by the Committee in line with this section and the policies of the unit.
(Ord. 77, passed 5-21-1984)