(A) Initial payment and escrow. Every application filed pursuant to this chapter shall be accompanied by the required fee plus, where required, an additional amount for recoverable costs as provided in § 153.291, as fixed from time to time by the Administrative Official, to be deposited in an application fee escrow. No interest shall be payable on any escrow.
(B) Charges against escrow. From the date of filing of any application for which the recovery of actual costs is required pursuant to this chapter, the village shall maintain an accurate record of the actual costs, as defined in this subchapter, of processing the application. The Administrative Official shall, from time to time, draw funds from the escrow account established for the application to pay the costs and shall transfer the funds to the appropriate village accounts. The Administrative Official shall maintain an accurate record of all drawings.
(C) Additional escrow deposits. Should the Administrative Official at any time determine that the escrow account established in connection with any application for which the recovery of actual costs is required is, or is likely to become, insufficient to pay the actual costs of processing the application, the Administrative Official shall inform the applicant of that fact and demand an additional deposit in an amount deemed by him or her to be sufficient to cover foreseeable additional costs. Unless and until the additional amount is deposited by the applicant, the Administrative Official may direct that processing of the application shall be suspended or terminated.
(D) Final settlement. As soon as reasonably feasible following final action on an application for which the recovery of actual costs is required, the Administrative Official shall cause a final accounting to be made of the escrow deposits made in connection with the application and the actual cost of processing the application and shall make a final charge of the costs against the escrow deposits. A copy of the accounting shall be provided to the owner and the applicant. If the amount in the escrow account is insufficient to pay the total actual costs, a written demand for payment of the balance due shall be mailed to the owner and the applicant. If unused balance remains in the escrow account after paying the total actual costs, it shall be returned to the applicant.
(Ord. 988, passed 12-10-2007)