For the purchase of supplies, equipment, and non-professional services, such purchases may be made by the employees designated in this section subject to compliance with the procedures and limitations contained in this section.
A. For purchases of one hundred dollars ($100.00) or less, petty cash may be used and the applicable department head or their designee must approve the purchase. It is not required that bids be obtained for such purchases. No purchase order is necessary; the receipt should be provided to the responsible department head of the city.
B. For purchases over one hundred dollars ($100.00) but less than two thousand five hundred dollars ($2,500.00), the applicable department head must approve the purchase. The department head must then get approval from the mayor, clerk, or treasurer. No purchase order is necessary, and it is not required that bids be obtained for such purchases.
C. For purchases that are equal to or exceed two thousand five hundred dollars ($2,500.00) but are less than five thousand dollars ($5,000.00), the city council/Jay utilities authority board must approve and execute the purchase order or contract for the purchase prior to purchase. Before the purchase is made, three (3) informal bids must be obtained from vendors.
D. For purchases that are equal to or exceed five thousand dollars ($5,000.00), the city council/Jay utilities authority board must approve and execute the purchase order or contract for the purchase. Before the purchase is made, three (3) formal bids must be obtained from vendors. (Ord. 336, 8-5-2019)