A. In awarding contracts or issuing purchase orders, first consider sources of supplies and equipment located within the city. The city council has encouraged all residents and businesses located within the city to shop locally at businesses located in the city. In keeping with this policy, the city/JUA shall make every attempt to purchase supplies and equipment from Jay businesses in accordance with this chapter. The city/JUA or city council may give preference to local bidders when awarding any contract or issuing any purchase order for the purchase of goods when the bids meet any of the following criteria to the extent allowed by law.
1. The local bidder will be able to provide goods which are equal in quality and meet all bid specifications of the city and of other competing bidders; or
2. A reasonable condition of the contract performance is expeditious delivery of goods and it is reasonably believed that the local bidder will be able to provide its goods more expeditiously than a business located outside the city; or
3. Any other reason which would factually justify selection of a local bidder based upon criteria which do not illegally discriminate against outside businesses.
B. The term DEPARTMENT HEAD as used in this division means the person who is designated by the city mayor as being responsible for each particular city/JUA department, including, but not limited to, city mayor, city clerk, city treasurer, and JUA.
C. Each department head or his/her designee shall ensure that sufficient documentation is submitted to the city with a request for purchase to demonstrate compliance with these policies and procedures and to justify the acquisition of supplies and equipment. (Ord. 336, 8-5-2019)