Contracts for supplies, equipment, and non-professional services of estimated value of five thousand dollars ($5,000.00) or more shall be let by the formal procedures set forth herein.
A. The notice inviting bids shall be published at least ten (10) calendar days before the date of opening of the bids. Notice shall be published in a newspaper of general circulation.
B. The city clerk shall also post a notice of current bidding opportunities on a public bulletin board at city hall.
C. Sealed bids shall be submitted to the city clerk and shall be identified as bids on the envelope. Bids shall be opened in public by the city clerk or designee at the time and place stated in the public notices.
D. Contracts shall be awarded by the city council to the lowest responsible bidder except as otherwise provided herein. The decision of the city council shall be final.
E. In its discretion, the city council may reject any bids presented, abandon the purchase, or advertise again. After rejecting the bids submitted, the city council may either advertise again or adopt a resolution by a four-fifths (4/5) majority declaring that the supplies or equipment can be furnished at a lower price in the open market, and may award the contract in the open market without further compliance with this section.
F. If two (2) or more bids received are the same and are the lowest, the city council may accept the one it chooses.
G. The city council shall have the right to waive any defect or informality in the bidding or in the procedures set forth in this section. A waiver of any defect or informality shall not void any contract subsequently entered into. (Ord. 336, 8-5-2019)