A. The Police Chief shall receive the designated investigator's report within the time frame indicated by the Police Chief. The Police Chief shall conduct a review of the investigators' report, and may do any or all of the following: conduct interviews or request the police investigators to conduct additional investigations; request additional information, or that additional questions be asked; interview or direct that other persons or witnesses be interviewed; request that other documents be reviewed and/or retrieved; and any other investigative matters the Police Chief deems appropriate.
B. The Police Chief will consult with the City Personnel Administrator and the City Attorney prior to finalizing the Police Chief's report to the board, and shall then forward this report to the board, which shall include the following:
1. Detailed written findings of fact concerning the allegations in the complaint;
2. A written conclusion which explains why and the extent to which the complaint is either "sustained" or "not sustained"; and
3. Recommended remedial actions, if any, including amending current policies or adopting new policies.
C. The Police Chief's report to the board shall not include discipline or personnel matters.
D. A copy of the Police Chief's report to the board shall be given to the police officer, the complainant, and the City Manager. If the complaint concerns the Police Chief, copies of the City Manager's report to the board shall be given to the Police Chief, the complainant, and the City Council. The complainant shall have twenty-one (21) days to respond to the Police Chief’s or City Manager’s report, and the Police Chief and City Manager shall have ten (10) days to respond to complainant’s response. The board will grant extensions from these deadlines for good cause shown. The complainant’s response shall be considered part of the complaint, and the Police Chief’s or City Manager’s response to the complainant’s response shall be considered part of the Police Chief’s report or City Manager’s report as those terms are used in Chapter 8.
E. The Police Chief's report to the board shall be completed within ninety (90) calendar days after the complaint is filed. The board will grant extensions from this deadline for good cause shown.
F. All investigations shall be performed in a manner designed to produce a minimum of inconvenience and embarrassment to all parties, including the complainant, the police officer, and other witnesses.
G. If a complaint is filed concerning the Police Chief, the City Manager's report shall include the same findings of fact and conclusions as required for the Police Chief's report to the board. (Ord. 13-4555, 9-17-2013; amd. Ord. 21-4857, 5-18-2021)