The applicant shall keep all of the information required in this section current at all times, provided that applicant or provider shall notify the village of any changes and/or additions to the information required by this section within 15 days following the date on which the applicant or provider has knowledge of any such change and shall notify the village of any changes to other information required by this section within 30 days following the date on which the applicant or provider has knowledge of such change. The information provided to the village at the time of application shall include, but not be limited to:
(A) Each applicant's name, legal status (i.e. partnership, corporation, etc.), street address, and telephone and facsimile numbers.
(B) The name, street address, and telephone and facsimile numbers of one or more system representative(s). At least one system representative shall be available at all times. Current information regarding how to contact the system representative(s) in an emergency shall be provided at the time of application and shall be updated as necessary to assure accurate contact information is available to the village at all times.
(C) A certificate of insurance shall be provided to meet the requirements of this section that shall:
(1) Verify that an insurance policy has been issued to the applicant by an insurance company licensed to do business in the State of Ohio that carries a financial rating of not less than "A" in the most recent addition of Bests Key Rating Guide published by AM Best (or its equivalent successor);
(2) Verify that the applicant is insured on an occurrence basis against claims for personal injury, including death, as well as claims for property damage arising out of the: use and occupancy of the rights-of-way by the applicant, its officers, agents, employees and contractors; and placement and use of facilities in the rights-of-way by the applicant, its officers, agents, employees and contractors, including, but not limited to, protection against liability arising from any and all operations, damage of underground facilities, explosion, environmental release, and collapse of property;
(3) Name the village, its elected officials, officers, employees, agents and volunteers as additional insureds as to whom the comprehensive general liability and completed operation and products liability insurance required herein are in force and applicable and for whom defense will be provided as to all such coverages;
(4) Require that the village be notified 30 days in advance of cancellation of, or coverage changes in, the policy. The liability insurance policies required by this section shall contain the following endorsement: "It is hereby understood and agreed that this policy may not be diminished in value, be canceled, nor the intention not to renew be stated, until thirty (30) days after receipt by the village, by registered mail, return receipt requested, of a written notice addressed to the Public Works Superintendent or her/his designee of such intent to cancel, diminish, or not to renew." Within 30 days after receipt by the village of said notice, and in no event later than five days prior to said cancellation, the provider (or applicant) shall obtain and provide to the Public Works Superintendent a certificate of insurance evidencing appropriate replacement insurance policies.
(5) Satisfy the requirements for comprehensive liability coverage and umbrella coverage as follows:
(a) Comprehensive general liability insurance: Comprehensive general liability insurance to cover liability, bodily injury, premises operation, and property damage must be maintained. Coverage must be written on an occurrence basis, with the following minimum limits of liability and provisions, or their equivalent:
1. Bodily injury:
Each occurrence:
$1,000,000;
Annual aggregate:
$3,000,000.
2. Property damage:
Each occurrence:
$1,000,000;
Annual aggregate:
$3,000,000.
3. Personal injury:
Annual aggregate:
$3,000,000.
4. State that completed operations and products liability shall be maintained for six months after the termination of or expiration of a certificate of registration.
5. Include coverage for property damage liability insurance for the following hazards: E - explosion, C - collapse, U - underground.
(D) Comprehensive auto liability insurance. Comprehensive auto liability insurance to cover owned, hired, and non-owned vehicles must be maintained. Applicant may maintain comprehensive auto liability insurance as part of applicant's comprehensive general liability insurance, however, said insurance is subject to approval by the Public Works Superintendent or her or his designee. Coverage must be written on an occurrence basis, with the following limits of liability and provisions, or their equivalent:
(1) Bodily injury:
Each occurrence: $1,000,000;
Annual aggregate: $3,000,000.
(2) Property damage:
Each occurrence: $1,000,000;
Annual aggregate: $3,000,000.
(E) Additional insurance. The village reserves the right in unusual or unique circumstances to require any other insurance coverage it deems reasonably necessary after review of any proposal submitted by applicant.
(F) Self-insurance. Those applicants maintaining a book value in excess of $20,000,000 may submit a statement requesting to self-insure. If approval to self-insure is granted, applicant shall assure the village that such self-insurance shall provide the village with no less than would have been afforded to the village by a third party insurer providing applicant with the types and amounts of coverage detailed in this section. This statement shall include:
(1) Audited financial statements for the previous year;
(2) A description of the applicant's self- insurance program; and
(3) A listing of any and all actions against or claims made against applicant for amounts over $1,000,000 or proof of available excess umbrella liability coverage to satisfy all total current claim amounts above $20,000,000.
(G) Village's examination of, or failure to request or demand, any evidence of insurance in accordance with this chapter, shall not constitute a waiver of any requirement of this section and the existence of any insurance shall not limit applicant's obligations under this chapter.
(H) Documentation that applicant or provider maintains standard workers' compensation insurance as required by law. Similarly, provider shall require any subcontractor to provide workers' compensation insurance in amounts required by law for all of the subcontractor's employees.
(I) If the person is a corporation, a copy of the certificate of incorporation (or its legal equivalent), as recorded and certified to by the secretary of state (or legal equivalent) in the state or country in which incorporated.
(J) A copy of the person's certificate of authority (or other acceptable evidence of authority to operate) from the PUCO and/or the FCC and any other approvals, permits, or agreements as set out in § 52.046.
(K) Upon request of the village, a narrative (or if applicable PUCO/FCC application information) describing applicant's proposed activities in the village including credible information detailing applicant's financial, managerial, and technical ability to fulfill applicant's obligations under this chapter and carry on applicant's proposed activities.
(Ord. 03-02, passed 2-25-02; Am. Ord. 06-18, passed 9-24-18)