(A) (1) The City Administrator shall prepare the following items:
(a) An agenda for the forthcoming meeting;
(b) A copy of all minutes to be considered;
(c) Copies of such other proposals, communications or other documents as the City Administrator deems necessary or proper for advance consideration by the Council;
(d) A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month, such list to be called the “Claim Report” and bearing headings “claimant”, “purpose” and “amount”; and
(e) Miscellaneous communications from the City Administrator for administrative activities of the preceding month.
(2) The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all said documents. Robert’s Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the charter or city code. The order of business at regular meetings shall be as follows:
(a) Call to order;
(b) Invocation;
(c) Pledge of Allegiance;
(d) Recognition of gifts, donations and community service to the city;
(e) Public comments;
(f) Minutes;
(g) Consent agenda;
(h) Public hearings;
(i) Communications, requests and petitions;
(j) Unfinished business;
(k) New business;
(l) Governance;
(m) Miscellaneous; and
(n) Adjournment.
(B) Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered, except:
(1) With the unanimous consent of the members of the Council; or
(2) Scheduled public hearings or bid lettings at the time stated in the notice.
(2004 Code, § 30.18) (Ord. 02-326, passed 12-23-2002; Ord. 07-0489, passed 12-27-2007; Ord. 08-0517, passed 11-12-2008; Ord. 11-0675, passed 8-9-2011)