§ 30.16 SPECIAL MEETINGS.

   Special meetings of the Council may be called by the Mayor or by any three other members of the Council by writing filed with the City Administrator stating the time, place and purpose of the meeting. Notice of a special meeting shall be given by the City Administrator to each member of the Council by mailing a copy of that filing to all members who did not sign or issue the call at least four days prior to the time stated therein, or by personal service at least 72 hours prior to the projected time of meeting. Special meetings may be held without prior written notice to the Council when all Council members are present at the meeting or consent thereto in writing. Any such consent shall be filed with the City Administrator prior to the beginning of the meeting. Any special meeting attended by all Council members shall be a valid meeting for the transaction of any business that may come before the meeting. Meetings of the Council which are adjourned from time to time shall not be subject to the foregoing notice requirements; nor shall special meetings which, in the judgment of the Council, require immediate consideration to meet an emergency require the notice described above, but may be called by telephone communication or any other expeditious means. Notice to the public and to news media shall be given as required by statute.

(2004 Code, § 30.16)

§ 30.17 REGULAR MEETING PROCEDURE.

   (A)   The City Administrator shall prepare the following items:

      (1)   An agenda for the forthcoming meeting;

      (2)   A copy of all minutes to be considered;

      (3)   Copies of other proposals, communications or other documents as the City Administrator deems necessary or proper for advance consideration by the Council;

      (4)   A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month, this list to be called the claim report and bearing headings “claimant”, “purpose” and “amount”; and

      (5)   Miscellaneous communications from the City Administrator on administrative activities of the preceding month.

   (B)   The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all the above listed documents.

   (C)   Robert’s Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the charter or city code.

(2004 Code, § 30.17) (Ord. 02-326, passed 12-23-2002)