(a) The Director of Finance is hereby authorized to account for the hourly accumulation of earned vacation time on the bi-weekly payroll check of every City employee. Earned vacation time on an hourly basis shall be accumulated and taken by all City employees on the following basis according to the chart below. Employees may carry over earned unused vacation time but such carryover shall be limited according to the chart. Upon employment separation or retirement, an employee's vacation leave balance is paid out at the employee's pay rate at separation or retirement. If an employee has used vacation time that had not been accrued yet and then separates from employment, the employee's last paycheck will deduct the used unaccrued time.
Years of Service | Annual Accrual | Annual Hours Earned | Accrual per week | Maximum Annual Carryover |
1-6 | 2 weeks | 80 | 3.08 | 160 |
7-12 | 3 weeks | 120 | 4.62 | 160 |
13-19 | 4 weeks | 160 | 6.15 | 160 |
20+ | 5 weeks | 200 | 7.69 | 200 |
In all departments, vacation time off shall be scheduled with the department head. Scheduling of vacation time shall be coordinated so as to avoid disruption of necessary City services and functions of the specific department. Employees entitled to vacation time off shall file their vacation time request with their department head in accordance with departmental procedures designated by the City Manager.
The City Manager may, at their discretion, allow past relevant work experience to count toward prior service for vacation accrual purposes.
(Ord. 2023-23. Passed 8-22-23.)