(a) Each full-time employee of the Village of Hunting Valley, whether paid a salary or on an hourly basis, shall be entitled to accumulate sick leave at the rate of 4.62 hours for each 80 hours in active pay status. Such employee shall be eligible to use accumulated sick leave after being employed for three (3) months. Sick hours used shall be charged against hours earned and accumulated in inverse order.
(b) Sick leave is defined as leave with pay granted to a full-time employee who is necessarily absent from duty due to illness, pregnancy, or injury which renders such employee unable to perform his or her regular duties or any other duties which could be assigned by such employee's supervisor or responsible administrative officer, or exposure to a contagious disease which could be communicated to other employees. Sick leave may also be granted due to an illness or injury in the employee’s immediate family where the employee’s presence is medically necessary to care for the family member. Immediate family shall be defined as the employee’s spouse, parent or child or other member of the employee’s household as approved by the Village.
(c) Sick leave may be utilized only with the approval of such full-time employee's supervisor or responsible administrative officer upon receipt of notice of at least two (2) hours prior to the time such employee would normally report for duty. A full-time employee who is absent for four or more consecutive days or who is admitted to a hospital, must submit a doctor’s report to such employee’s supervisor or other responsible administrative officer upon returning to work. The supervisor or responsible administrative officer may, in his or her discretion, require a doctor's certificate or other written evidence that such employee is eligible and qualified to receive sick leave with pay hereunder. Sick leave may be taken in increments of no fewer than fifteen (15) minutes.
(Ord. 2008-101. Passed 1-8-08.)
(Ord. 2008-101. Passed 1-8-08.)
(d) After January 1, 1985, a full-time employee may not accumulate more than a total of 960 hours of sick leave as a Village employee at the end of any calendar year. For every forty (40) hours of sick leave earned as a Village employee after January 1, 1985, in excess of 960 hours, ten (10) additional vacation hours will be granted to such employee during the following calendar year.
(Ord. 2009-102. Passed 3-10-09.)
(Ord. 2009-102. Passed 3-10-09.)
(e) (1) A full-time employee with ten (10) or more years of full-time service to the Village, shall be entitled to receive a lump sum payment of one (1) hour’s pay for every four (4) hours of sick leave accumulated as a Village employee, up to a maximum of 240 hours, at death or upon retirement if eligible to receive retirement benefits under a State program or plan applicable to full-time Village employees. If a full-time employee leaves Village employment under any other circumstances, that employee shall not receive a lump sum payment, but would be eligible to have his or her sick leave reinstated if that employee is re-employed by the Village.
(2) With the Mayor’s approval, the employee may elect to receive Paid Time Off in lieu of the aforementioned lump sum payment. The Paid Time Off available to the employee shall be the number of days that would cost the Village the same total dollar amount as if the employee had elected to receive the lump sum payment, taking into account all directly related variable employment costs (including but not limited to the Village’s pension obligation). Paid Time Off shall be paid through regular payroll and shall comply with the regulations of any applicable state retirement system. (Ord. 2014-105. Passed 3-11-14.)
(f) The unused balance of accumulated sick leave earned as a full-time employee with another public agency in the State of Ohio may be transferred and credited with the Village as and to the extent approved by Council at the time of appointment to a full-time position, provided that the total amount of sick leave transferred to the Village, beginning October 1, 2011, shall not exceed nine hundred sixty (960) hours. "Public agency" as used herein includes employment with the State of Ohio or any of its political subdivisions. Transfer of sick leave will not be granted if the time between separation and appointment exceeds ten (10) years, if prior service was not earned in a full-time position or if a cash payment was received for sick leave upon separation. Written verification of prior employment and any unused accumulated sick leave balance claimed may be submitted at or prior to the time of commencing full-time employment with the Village.
Sick leave transfer credited shall not be added to the total sick leave earned as a Village employee for purposes of cash out. Transferred sick leave may only be used as sick leave after exhausting sick leave accumulated with the Village.
(g) No person shall take more than nine hundred sixty (960) hours of sick leave as paid time-off in any twelve month period. Hours earned or accumulated in excess of nine hundred sixty (960) hours may be taken as time-off without pay.
(Ord. 2011-130. Passed 9-13-11.)