(a) Each full-time employee of the Village, whether paid a salary or on an hourly basis, shall be entitled to earn vacation hours with pay during each calendar year of continuous employment with the Village. Vacation hours are earned not granted. Vacation hours that are used during the current calendar year were earned during the preceding year. Therefore, an employee hired during any part of a year, other than January 1, will earn a pro-rated entitlement, for the following year. This pro-rated entitlement is derived from the Vacation Hours Guideline for New Employees, below. During the balance of the first year of hire the employee will have earned no days of vacation. Starting January 1 of the second year of employment, the employee will receive a pro-rated entitlement as described in Vacation Hours Guideline for New Employees. Starting January 1 of the second full year of employment, the employee will receive eighty (80) working hours of vacation with pay. A full-time employee who has completed five (5) calendar years of continuous employment with the Village shall be entitled to earn one hundred twenty (120) working hours vacation with pay. A full-time employee who has completed twelve (12) calendar years of continuous employment with the Village shall be entitled to earn one hundred sixty (160) working hours vacation with pay. The Chief of Police and the Lieutenant of the Police Department shall be entitled to earn two hundred (200) working hours vacation with pay.
(b) Vacation hours may not be carried over from year to year. For the purpose of computing the number of vacation hours to which an employee is entitled hereunder, each such employee shall receive credit for periods of his employment with the State of Ohio or any other political subdivision of the State, as and to the extent required by law. Additional credit for prior periods of employment, if any, shall be as approved by Council at the time of appointment. Except by written authorization of the Mayor or Chief of Police, vacations must be taken in full eight (8) or ten (10) hour days.
(c) For the purpose of computing the employee’s starting date to determine the number of weeks of vacation entitlement, refer to Mayor’s New Employee Appointment Sheet.
(d) The amount of vacation a full-time Police Officer is entitled to in the following calendar year shall be reduced by 1/12th of each seventeen (17) work days that the employee is in the inactive pay status. The amount of vacation any other full-time employee is entitled to in the following calendar year shall be reduced by 1/12 for each twenty-one (21) work days that the employee is in the inactive pay status.
(e) Active pay status is defined to include hours for which wages are paid by the Village for services provided, vacation hours, holiday hours, sick leave, bereavement leave, or paid administrative leave. Inactive pay status includes all periods when an employee is not receiving wages designated in the active pay status. Injury leaves where an employee receives payments from the Bureau of Workers’ Compensation, or all other unpaid leave of absences are considered inactive pay status for purposes of earning vacation.
(f) A new employee whose service terminates for any reason prior to one full year from date of appointment, shall not be entitled to receive payment for any unused vacation.
(g) An employee whose service terminates for any reason after completing more than one full year of service from date of appointment, shall be entitled to be compensated for any earned unused vacation hours, including vacation hours earned and unused during the calendar year of termination.
(h) (Reserved).
(i) The Mayor may reduce any employee’s vacation hours in the current or any immediately subsequent calendar year as a disciplinary action, pursuant to his authority to discipline an employee granted by Article IV, Section 5(b) of the Village Charter.
(Ord. 2016-22. Passed 11-15-16.)